Executive Assistant to Leaders — Flexible, Impactful Support

Oranga Tamariki—Ministry for Children

Paraparaumu

Hybride

NZD 68 000 - 76 000

Plein temps

Il y a 4 jours

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Résumé du poste

Oranga Tamariki—Ministry for Children is seeking an Executive Assistant to provide high-level support to multiple Tier 3 leaders within the People, Culture & Enabling Services unit. You will manage complex calendars, coordinate leadership meetings, and handle travel and documentation with discretion.

The role emphasises collaboration, effective stakeholder engagement, and proactive problem solving in a busy government environment.

Qualifications

Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role.
Experience supporting multiple leaders in a complex organisation.
Excellent organisational, written and verbal communication skills.
Ability to handle sensitive information with discretion and professionalism.

Responsabilités

Manage calendars, meetings, and competing priorities for multiple leaders.
Coordinate leadership meetings, agendas, papers and action tracking.
Arrange travel, accommodation, and event logistics.
Prepare correspondence, presentations, reports and meeting materials.
Support business planning, team coordination, and workflow management.
Process invoices and purchase orders, providing financial and administrative support.
Maintain systems and processes for efficient ways of working.
Build strong relationships with stakeholders across the organisation.
Handle sensitive information with discretion and professionalism.