Executive Assistant to General Manager

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 73,000 - 82,000; Full time

Job summary

MBIE is seeking an experienced Executive Assistant to support the General Manager Strategy, Planning and Performance within the Regional Development and Commercial Services group in Wellington CBD. The role involves senior-level coordination, confidential support, and ensuring smooth operations across strategic functions.

You will manage calendars, communications, and meetings, while building strong relationships with internal and external stakeholders.

Qualifications

• Experience supporting senior leaders and coordinating complex schedules.
• Ability to anticipate needs and manage competing priorities in a fast-paced environment.
• Strong communication skills with a range of stakeholders under tight deadlines.
• Demonstrated discretion, integrity and professional judgment.
• Comfort working within a government or public-sector setting preferred.

Responsibilities

• Provide high‑quality executive support to the General Manager Strategy, Planning and Performance.
• Manage calendars, scheduling, meetings, and correspondence to ensure timely delivery of priorities.
• Coordinate workflows and key business activities across the regional group.
• Build and maintain strong relationships with internal and external stakeholders.
• Assist in preparing materials and reports for senior leadership and governance bodies.

Skills

Organisational skills

Coordination

Proactive

Stakeholder management

Discretion & professionalism

Time management

Job description

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• Regional Development and Commercial Services
• Perfmanent full-time position based in Wellington CBD
• $72,869 - $81,848 + Kiwisaver + Employee Wellness Benefit

We are seeking an experienced and highly organised Executive Assistant to support Isabel Poulson, General Manager Strategy, Planning and Performance, within the Regional Development and Commercial Services group.

This is an exciting opportunity to join a collaborative and high-performing team, providing executive support to a senior leader and playing a key role in ensuring the smooth operation of the Strategy, Planning and Performance function. If you enjoy working in a fast-paced environment, managing competing priorities, and building strong relationships across an organisation, we'd love to hear from you.

As Executive Assistant, you'll provide high-quality administrative and coordination support, helping to manage priorities, scheduling, meetings, correspondence, and key business activities. You'll work closely with the General Manager, anticipating needs, managing workflows, and ensuring business objectives are supported through efficient and effective administration.

This role offers the opportunity to gain broad exposure across Regional Development and Commercial Services while working alongside senior leaders and key stakeholders across MBIE.

Why apply?

This is a great opportunity to:

• Gain experience supporting a General Manager
• Further develop your executive support and stakeholder management skills
• Expand your understanding of Regional Development and Commercial Services
• Build networks across the organisation
• Challenge yourself in a new environment and grow your career

Skills and Experience Required - Ngā pukenga me ngā wheako e hiahiatia ana

We're interested in hearing from people who:

• Have strong organisational and coordination skills
• Are proactive and able to anticipate needs and manage competing priorities
• Build positive working relationships and communicate effectively with a range of stakeholders
• Demonstrate sound judgement, discretion, and professionalism
• Enjoy working in a fast-paced environment and supporting senior leaders
• Legal right to live and work in New Zealand

You will be a confident self-starter with excellent attention to detail, strong time management skills, and the ability to remain calm and effective in a busy environment.

Previous executive or administrative support experience would be an advantage, but we're also open to applications from individuals looking to take the next step in their career and develop their capabilities.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave
• Pae Kahurangi – Build our Future

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.