Executive Assistant

PeopleEX; Howick; On-site; NZD 70,000 - 90,000; Full time

Job summary

Te Iwi o Ngāti Kahu Trust in East Tāmaki, Auckland, is seeking an experienced Executive Assistant to provide high‑level confidential support to the CEO and help manage priorities and the forward work programme.

Working closely with the CEO, you’ll be a trusted point of contact, anticipate needs, coordinate priorities and follow up, support governance meetings, manage correspondence and travel, and liaise with internal and external stakeholders.

Qualifications

• 3+ years of experience as an Executive Assistant or senior executive support professional.
• Experience supporting a senior leader in a busy environment.
• Strong diary, priority, correspondence and travel management capability.
• Experience supporting executive, leadership or governance meetings.
• Excellent written and verbal communication skills.
• Confidence working with Microsoft 365 and other organisational systems.
• Exceptional organisation and attention to detail.
• Sound judgement, initiative and discretion when handling sensitive and confidential information.

Responsibilities

• Provide proactive and confidential executive support to the CEO, helping manage priorities and the forward work programme.
• Coordinate and manage a complex diary, appointments, priorities and travel.
• Coordinate executive, leadership and governance meetings, including agendas, papers, minutes and action follow-up.
• Draft correspondence, briefings, presentations and other executive documentation.
• Coordinate communication and relationships with governance, kaimahi, whānau and external stakeholders.
• Support hui, meetings and events involving the CEO and Executive team.
• Maintain accurate, confidential executive records and documentation.

Skills

Executive support

Diary management

Travel management

Meetings coordination

Communication skills

Microsoft 365

Tools

Microsoft 365

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide trusted, proactive executive support to the CEO of Te Iwi o Ngāti Kahu Trust, helping keep priorities, relationships and commitments moving.

Te Iwi o Ngāti Kahu Trust is seeking an experienced and highly organised Executive Assistant to provide high-level, confidential support to our Chief Executive Officer.

Working closely with the CEO, you’ll be a trusted point of contact and play an important role in keeping a busy executive environment organised and moving forward - anticipating what’s needed, managing competing priorities and ensuring the CEO is well prepared and supported.

Te Iwi o Ngāti Kahu Trust, also known as Te Matapuna o te Ora, is the social services entity of Ngāti Kahu. We deliver health, social and community services to whānau in a way that reflects the values, tikanga and aspirations of our wider iwi.

Our kaupapa works alongside whānau from Tāmaki Makaurau to the Far North to support them to achieve their aspirations.

Our vision: "He taonga te mokopuna, me manaakitia kia puawai" - All people are nurtured in their growth.

As Executive Assistant, you’ll provide proactive and confidential support to the CEO across their day-to-day and forward work programme.

This is more than managing a diary. You’ll anticipate requirements, coordinate priorities and follow-up, support executive and governance meetings, manage correspondence and travel, and act as a professional point of contact between the CEO and a wide range of internal and external stakeholders.

You’ll be involved in:

providing proactive executive support to the CEO, anticipating requirements and keeping priorities and actions on track

managing a complex diary, appointments, priorities and travel

coordinating executive, leadership and governance meetings, including agendas, papers, minutes and action follow-up

drafting correspondence, briefings, presentations and other executive documentation

coordinating communication and relationships with governance, kaimahi, whānau and external stakeholders

supporting hui, meetings and events involving the CEO and Executive team

maintaining accurate, confidential executive records and documentation.

You’ll be an experienced Executive Assistant or senior executive support professional who enjoys working closely with senior leadership and understands what it takes to stay one step ahead.

You’ll bring:

at least three years’ relevant Executive Assistant or senior executive support experience

experience supporting a senior leader or executive in a busy environment

strong diary, priority, correspondence and travel management capability

experience supporting executive, leadership or governance meetings

excellent written and verbal communication skills

confidence working with Microsoft 365 and other organisational systems

exceptional organisation and attention to detail

sound judgement, initiative and discretion when handling sensitive and confidential information.

Just as importantly, you’ll be a strong relationship builder who can communicate confidently and respectfully with people at all levels. You’ll be comfortable working within a kaupapa Māori environment and bring genuine respect for Ngāti Kahu values, tikanga, whānau and communities.

Executive Assistant

Provide trusted, proactive executive support to the CEO of Te Iwi o Ngāti Kahu Trust, helping keep priorities, relationships and commitments moving.

Te Iwi o Ngāti Kahu Trust is seeking an experienced and highly organised Executive Assistant to provide high-level, confidential support to our Chief Executive Officer.

Working closely with the CEO, you’ll be a trusted point of contact and play an important role in keeping a busy executive environment organised and moving forward - anticipating what’s needed, managing competing priorities and ensuring the CEO is well prepared and supported.

Mō Mātou | About the Organisation

Te Iwi o Ngāti Kahu Trust, also known as Te Matapuna o te Ora, is the social services entity of Ngāti Kahu. We deliver health, social and community services to whānau in a way that reflects the values, tikanga and aspirations of our wider iwi.

Our kaupapa works alongside whānau from Tāmaki Makaurau to the Far North to support them to achieve their aspirations.

Our vision: "He taonga te mokopuna, me manaakitia kia puawai" - All people are nurtured in their growth.

Mō te Tūranga | About the Role

Permanent | East Tāmaki, Auckland | Reports to Chief Executive Officer

As Executive Assistant, you’ll provide proactive and confidential support to the CEO across their day-to-day and forward work programme.

This is more than managing a diary. You’ll anticipate requirements, coordinate priorities and follow-up, support executive and governance meetings, manage correspondence and travel, and act as a professional point of contact between the CEO and a wide range of internal and external stakeholders.

You’ll be involved in:

• providing proactive executive support to the CEO, anticipating requirements and keeping priorities and actions on track

• managing a complex diary, appointments, priorities and travel

• coordinating executive, leadership and governance meetings, including agendas, papers, minutes and action follow-up

• drafting correspondence, briefings, presentations and other executive documentation

• coordinating communication and relationships with governance, kaimahi, whānau and external stakeholders

• supporting hui, meetings and events involving the CEO and Executive team

• maintaining accurate, confidential executive records and documentation.

Mōu | About You

You’ll be an experienced Executive Assistant or senior executive support professional who enjoys working closely with senior leadership and understands what it takes to stay one step ahead.

You’ll bring:

• at least three years’ relevant Executive Assistant or senior executive support experience

• experience supporting a senior leader or executive in a busy environment

• strong diary, priority, correspondence and travel management capability

• experience supporting executive, leadership or governance meetings

• excellent written and verbal communication skills

• confidence working with Microsoft 365 and other organisational systems

• exceptional organisation and attention to detail

• sound judgement, initiative and discretion when handling sensitive and confidential information.

Nōu te Rourou | What’s in it for You?

This is an opportunity to take on a trusted role at the heart of Ngāti Kahu, working closely with the CEO and gaining genuine visibility across the organisation.

If you enjoy creating order, anticipating what’s needed and enabling a senior leader to operate at their best, while contributing to an organisation with a strong sense of kaupapa and purpose, this could be an excellent next step.