Executive Assistant to CEO & CFO | Board Governance Pro

Horizon Energy Group; Whakatāne; On-site; NZD 120,000 - 150,000; Full time

Benefits offered by this job

Career development

Wellbeing support

Extra leave on your birthday

Perks & discounts

70+ years of industry experience

Supportive team culture

Job summary

Horizon Energy Group in Whakatāne, NZ, is seeking an experienced Executive Assistant to provide high‑level support to the Group CEO and CFO, manage complex diaries and communications, and coordinate board papers and meeting logistics.

The role leads office administration, travel arrangements, stakeholder relations, and continuous improvement of processes, while maintaining discretion with confidential information and delivering a polished, professional interface to directors and senior visitors.

Qualifications

• 8–10+ years supporting executives or boards in complex organisations.
• Demonstrates strong governance capabilities with board papers, minutes and secure distribution.
• Advanced writing and communication skills with professional, polished output.

Responsibilities

• Overseeing executive support by managing complex diaries, workflows, meetings and communications for the Group CEO and CFO
• Coordinating Board operations through the end‑to‑end preparation, quality‑checking and secure distribution of Board papers and meeting logistics
• Managing executive travel by arranging domestic and international itineraries and responding promptly to disruptions
• Leading office administration by guiding the Office Support Administrator and ensuring smooth day‑to‑day corporate office operations
• Delivering stakeholder experience by providing a polished, professional interface for directors, executives and senior visitors
• Driving continuous improvement by refining processes, templates and workflows to enhance efficiency and consistency

Skills

Executive support

Board governance

Diary management

Stakeholder management

Discretion and confidentiality

Communication skills

Tools

Microsoft 365

Collaboration tools

Board portal software

Job description

Horizon Energy Group in Whakatāne, NZ, is seeking an experienced Executive Assistant to provide high‑level support to the Group CEO and CFO, manage complex diaries and communications, and coordinate board papers and meeting logistics.

The role leads office administration, travel arrangements, stakeholder relations, and continuous improvement of processes, while maintaining discretion with confidential information and delivering a polished, professional interface to directors and senior visitors.