Executive Assistant to CEO & Board — Flexible Hours

Tribe Group; Auckland; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible hours

Ellerslie office with parking

Weekdays with flexible start/finish

Friendly, down-to-earth environment

Social activities: darts, ping pong, +

Job summary

Tribe Group is seeking an Executive Assistant in Auckland to support the CEO and Board from our Ellerslie office. You will manage the CEO’s diary, prepare documents and presentations, and help coordinate communications across the team.

You'll prepare, collate and distribute Board papers and take minutes using Diligent, contributing across the wider office. Flexibility and a proactive, collaborative approach are essential.

Qualifications

• Experience supporting a senior leader, executive team or Board.
• Excellent organisation and attention to detail.
• Confidence preparing documents, presentations and meeting papers.
• Experience taking minutes or ability to learn quickly.
• Calm, composed approach when things get busy.
• Good technology skills and openness to using new tools, incl. AI.
• Willingness to pitch in and help wherever needed.

Responsibilities

• Manage the CEO's diary, communications and correspondence.
• Prepare documents, presentations and information as required.
• Support communication across the wider team.
• Prepare, collate and distribute Board papers and take minutes using Diligent.
• Chips in around other areas of the office as required.

Skills

Organised

Attention to detail

Tech-savvy

Ownership of work

Calm under pressure

Tools

Diligent

Microsoft Office

Job description

Tribe Group is seeking an Executive Assistant in Auckland to support the CEO and Board from our Ellerslie office. You will manage the CEO’s diary, prepare documents and presentations, and help coordinate communications across the team.

You'll prepare, collate and distribute Board papers and take minutes using Diligent, contributing across the wider office. Flexibility and a proactive, collaborative approach are essential.