Executive Assistant to CEO | Board Support | Flexible Hours

TribeRecruit New Zealand; Auckland; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible salary

Ellerslie office with parking

Mon-Fri with flexible start/finish

Social team events

Friendly, supportive environment

Job summary

Our client, the home of thoroughbred racing in New Zealand, is looking for an Executive Assistant to join their Ellerslie-based team. This trusted, hands-on role supports the CEO, works closely with the Board and Executive team, and helps keep the wider office running smoothly.

Duties include managing the CEO's diary and communications, preparing documents and presentations, distributing Board papers, taking meeting minutes with Diligent, and assisting across the office as needed.

Qualifications

• Experience supporting a senior leader, executive team or Board.
• Excellent organisation and attention to detail.
• Confident preparing documents, presentations and meeting papers.
• Experience taking minutes or ability to pick this up quickly.
• A calm, composed approach when things get busy.
• Good technology skills and openness to using new tools, including AI.
• A genuine willingness to pitch in and help wherever needed.

Responsibilities

• Managing the CEO's diary, communications and correspondence.
• Preparing documents, presentations and information as required.
• Supporting communication across the wider team.
• Preparing, collating and distributing Board papers and taking meeting minutes using Diligent platform.
• Chipping in around other areas of the office, as required.

Skills

Diary management

Executive support

Minute taking

Presentations

Communication

Tech-savvy

Team collaboration

Tools

Diligent

Microsoft Office

Job description

Our client, the home of thoroughbred racing in New Zealand, is looking for an Executive Assistant to join their Ellerslie-based team. This trusted, hands-on role supports the CEO, works closely with the Board and Executive team, and helps keep the wider office running smoothly.

Duties include managing the CEO's diary and communications, preparing documents and presentations, distributing Board papers, taking meeting minutes with Diligent, and assisting across the office as needed.