Executive Assistant to CEO

Streamliners; Christchurch; Hybrid; NZD 24,000 - 32,000; Part time

Job summary

Streamliners seeks an experienced executive assistant to provide high-level support to the CEO and leadership team. You will enable effective operations through administrative, governance, and coordination tasks, reporting directly to the CEO and handling confidential information with discretion.

You will manage calendars, prepare briefs and materials, support Board processes, coordinate travel and events, and act as a trusted liaison across the organisation and with external partners.

Qualifications

• Experience as a senior executive assistant or in a similar role supporting a CEO.
• Excellent written and verbal communication.
• Strong organisational and time management skills.
• Ability to work independently with sound judgement.
• Proficient with business software and digital tools.

Responsibilities

• Manage CEO's calendar, communications, and priorities.
• Prepare briefs, reports, and meeting materials.
• Support Board and governance processes, including minutes.
• Coordinate travel, events, and logistics.
• Liaise with internal and external stakeholders with discretion.

Skills

Executive support

Written communication

Time management

Proactive mindset

Digital tools

Job description

Introduction

At Streamliners, we improve the health and wellbeing of people around the world by enabling:

• Community - collaborating globally for local impact
• Conversations - agreeing about what will work around here
• Clarity - offering clear guidance at the point of care

Work in an organisation that makes a positive difference to health and social care systems around the world.

Description

About the role | Ko te mahi nei

You’ll provide high-quality executive support to the CEO and leadership team, enabling them to operate effectively through high-level administrative, governance, and coordination support. Reporting directly to the CEO, you’ll play a pivotal role at the heart of our organisation, where your professionalism, discretion, and proactive approach will help move key work forward across the organisation.

In this role, you’ll support our executive team by:

• Managing the CEO’s calendar, communications, and priorities, ensuring time is protected for what matters most
• Preparing briefs, reports, presentations, and meeting materials to equip the CEO for informed decision-making
• Supporting Board and governance processes, including scheduling, agenda preparation, and minute-taking
• Coordinating travel, events, and logistics
• Acting as a trusted liaison between the executive team and internal and external stakeholders, handling confidential information with discretion and professionalism

This role is 20 hours per week, preferably worked across Monday to Thursday.

What we offer | Ko tā mātou mahi

• We offer a central city location, flexible working conditions, learning and development opportunities, and a progressive and supportive work culture.
• Our workforce is diverse, and we are committed to promoting an environment of inclusion and belonging.

At Streamliners, diverse perspectives drive innovation and success, and we want to build teams that embrace a variety of backgrounds, experiences, and skills.

We understand recruitment processes can be challenging, if you require any extra support or adjustments to help you participate, please reach out to us at [e-mail].

Skills and Experiences

About you | Ko koe tēnei

You’ll be an experienced executive assistant who thrives in a fast-paced, purpose-driven environment. You're a highly organised and proactive professional known for your ability to anticipate needs before they arise. You’ll bring:

• Proven experience as a senior executive assistant or in a similar role supporting a CEO or senior executive team
• Excellent written and verbal communication skills, with the ability to draft documents, reports, and correspondence to a high standard
• Strong organisational and time management skills, with exceptional attention to detail and the ability to juggle competing priorities
• A proactive, can-do attitude with sound judgement, resilience, and the confidence to work independently while staying closely aligned with leadership
• Strong digital skills and experience using a range of business tools and platforms

Applicants must possess the right to work in New Zealand.