Executive Assistant (Fixed-term)

Personnel Resources; Whakatāne; On-site; NZD 60,000 - 80,000; Full time

Job summary

Personnel Resources is seeking an Executive Assistant to provide high-level support within an Executive Office for a 6-month assignment in Whakatane. You will manage executive diaries, meetings, travel and changing priorities while supporting senior leaders with timely information, reports and data.

Ideal candidates will have 2+ years NZ experience as an Executive Assistant, excellent organisation and communication skills, and a strong commitment to confidentiality and professionalism.

Qualifications

• 2+ years NZ experience as an Executive Assistant.
• Excellent organisation, time management and prioritisation skills.
• Strong attention to detail and commitment to quality.
• Excellent communication skills and a professional manner.
• The resilience to work calmly under pressure and adapt to changes.
• Strong discretion and confidentiality.
• Advanced computer literacy and ability to learn new systems.
• Proficient with Microsoft Office systems.
• Ability to coordinate projects and build relationships.

Responsibilities

• Providing high-level administrative and executive support to Chief Executive office team members.
• Proactively managing executive diary, meetings, travel and changing priorities.
• Coordinating end-to-end meeting logistics, including agendas, minutes, actions, rooms and catering.
• Working closely with senior leaders to ensure information, reports and data are provided on time.
• Managing confidential information with discretion and professionalism.
• Supporting projects, events and organisational initiatives for the executive team.
• Making practical decisions that support the wider team.
• Providing administration support across the organisation when required.
• Assisting with strategy delivery, stakeholder engagement, relationship agreements, planning and reporting.

Skills

Executive support

Diary management

Communication skills

Organisational skills

Discretion

Tools

Microsoft Office

Job description

We’re looking for a fantasticExecutive Assistant to provide high-level support within anExecutive Office for a short-term (6 month) arrangement withour Whakatane client.

You’ll need to be someone who can confidently manage the detail while keeping sight of the bigger picture.

Your responsibilities will include:

• Providing high-level administrative and executive support to Chief Executive office team members.
• Proactively managing executivediarys, meetings, travel and changing priorities
• Coordinating end-to-end meeting logistics, including agendas, minutes, actions, rooms and catering
• Working closely with senior leaders and teams to ensure information, reports and data are provided on time
• Managing confidential information with a high level of discretion and professionalism
• Supporting projects, events and organisational initiatives on behalf of the executive team
• Making practical and informed decisions that support the wider team
• Providing administration support across the organisation when required
• Assisting with strategy delivery, stakeholder engagement, relationship agreements, operational planning and reporting.

You’ll ideally bring:

• 2+ years NZ experience as an Executive Assistant.
• Excellent organisation, time management and prioritisation skills.
• Strong attention to detail and a commitment to quality.
• Excellent communication skills and a confident, professional manner.
• The resilience to work calmly under pressure and respond to last-minute changes.
• Strong discretion and an absolute commitment to confidentiality.
• Advanced computer literacy and confidence learning new systems.
• Proficient with Microsoft Office systems.
• The ability to coordinate projects and bring people together to achieve an outcome.
• A collaborative approach and the ability to build positive relationships with a wide range of stakeholders.
• A strong commitment to a tikanga-led approach.
• Knowledge and understanding of Te Reo Māori will be beneficial.

You must be eligible to work in NZ, have NZ residency, or hold a valid NZ work permit.