Executive Assistant & Operations – Infrastructure

Health New Zealand | Te Whatu Ora; Wellington; On-site; NZD 70,000 - 100,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Wellington Central is seeking an experienced Executive Assistant / Business Support Coordinator to support the Head of Office of the National Director Infrastructure and coordinate the business of the National Director's office. You will manage complex calendars, travel and meetings, and prepare high-quality documentation and presentations.

You will also coordinate internal communications, maintain SharePoint content, assist with finance and procurement

Qualifications

• Experienced Executive Assistant or business support professional who handles busy days and deadlines.
• Capable of preparing polished documentation, coordinating across multiple teams and building trusted relationships.
• Strong written and verbal communication with attention to detail and discretion.
• Proficient in Microsoft Office and SharePoint for internal communications and docs.

Responsibilities

• Manage complex calendars, travel and meeting arrangements for senior leaders.
• Prepare high-quality documentation and presentations and track actions to prioritise work across the group.
• Coordinate internal communications and maintain SharePoint content; assist with finance and procurement admin.
• Support onboarding and offboarding of employees and contractors; plan staff hui and virtual town halls.
• Help ensure priorities across the Infrastructure and Investment Group are well coordinated and opportunities to improve office workflows are pursued.

Skills

Executive support

Microsoft Office

Communication

Attention to detail

Organization

Independent working

Education

Admin or comms qualification

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Teams

Job description

Health New Zealand | Te Whatu Ora in Wellington Central is seeking an experienced Executive Assistant / Business Support Coordinator to support the Head of Office of the National Director Infrastructure and coordinate the business of the National Director's office. You will manage complex calendars, travel and meetings, and prepare high-quality documentation and presentations.

You will also coordinate internal communications, maintain SharePoint content, assist with finance and procurement