Personal Assistant - Directorate Leadership Team

New Zealand Government; Auckland; On-site; NZD 70,000 - 110,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a highly experienced Personal Assistant to provide executive support to the Leadership team of the Mental Health & Addictions Directorate. This full-time, permanent role involves diary management, travel arrangements, minute taking, and preparing presentations as part of a dynamic leadership team.

You will collaborate with a peer PA, support governance activities, and contribute to project work while maintaining confidentiality and high standards of

Qualifications

• Proven typing speed of minimum 60 wpm and ability to utilise approved AI tools to support with minute taking and reporting
• Advanced MS Office skills including Outlook, Word, Excel, PowerPoint, Visio

Responsibilities

• Diary and correspondence management
• Co-ordinating meetings
• Minute taking
• Arranging travel
• Preparing presentations
• Stimulating project work opportunities

Skills

MS Office suite

Outlook

Word

Excel

PowerPoint

Visio

Typing 60 wpm

AI tools for minutes

Confidentiality

Organisation

Autonomy

Initiative

Communication

Multitasking

Flexibility

Tools

AI tools

Job description

Located in Central Auckland easily accessible via public transport & easy access to motorways Full time, permanent, Monday Friday role A busy senior executive support role providing growth and challenges Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for a highly experienced Personal Assistant to provide comprehensive secretarial, administrative, and executive level support to the Leadership team of Mental Health & Addictions Directorate. This PA role is part of our Directorate Leadership Team (DLT) and will work collaboratively with a second PA supporting the co-Directors of the DLT. For the full position description please click here.

About the Team/Service/ Location

The personal assistant supports four members of the Directorate Leadership Team who are responsible for several programmes of work including projects, governance, and steering groups internally and external intersectoral groups as well as BAU. This requires personal assistant support to be set up, sustain, be prepared for and support the operationalisation of these processes.

About you

As an experienced PA, you will ensure that the leadership team have excellent administrative support, enabling them to focus on business development and high-level management issues. You will be an excellent organiser and communicator with a proactive and friendly attitude. You will have the multi-tasking ability and flexibility to work in this dynamic and ever evolving environment and will work well under pressure to meet tight deadlines. No two days are the same in this challenging environment, and you will need to make full use of your superior organisational skills to ensure the leadership team is in the right place at the right time fully prepared with the right information. Diary and correspondence management, co-ordinating meetings, minute taking, arranging travel, preparing presentations will be part of your core duties. There is the opportunity to take on a variety of stimulating project work.

Minimum requirements include:

• Excellent MS Office skills including, advanced Outlook, Word, Excel, PowerPoint, and Visio.
• Proven typing speed of minimum 60 wpm and ability to utilise approved AI tools to support with minute taking and reporting
• High level of personal and professional integrity and can be relied on to maintain the strictest confidentiality.
• Excellent organisational skills and attention to detail
• Ability to work autonomously and use initiative
• Able to be flexible and proactive
• Strong analytical and problem-solving ability
• Friendly and positive attitude
• Agenda preparation and minute taking at board level

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.