Executive Assistant & Office Manager — Strategic Ops Partner

Aotearoa New Zealand Association of Social Workers; Taranaki; On-site; NZD 65,000 - 90,000; Full time

Job summary

Ngāti Tama Runanga seeks an experienced Te Pou Tari / Executive Assistant & Office Manager to provide high-quality administrative and operational support. Reporting to the General Manager, the role blends executive support and office coordination, organizing meetings/events and coordinating Ngāti Tama projects.

The role also supports the Chairperson and Board subcommittees. The Runanga aims to advance Tama Manawanui and Tama Manawaroa – Te Ara ki 2030, with this position central to keeping

Qualifications

• Minimum 5 years' proven Executive Assistant experience supporting senior leadership.
• Qualifications in office administration or business studies preferred but not essential.
• Advanced proficiency across Microsoft Office and Google Workspace; comfortable with AI tools.

Responsibilities

• Provide executive support to Te Pou Ārahi / General Manager and Chairperson, including diary management, meeting coordination and prioritisation of commitments.
• Coordinate Ngāti Tama projects, events and hui from planning through to completion.
• Coordinate Board subcommittee meetings and distribution of papers.
• Ensure day-to-day office operations run smoothly and confidentially.
• Act as a key contact for uri, staff and stakeholders and manage communications.

Skills

Executive support

Diary management

Meeting coordination

Communication

Confidentiality

Proofreading

Time management

Stakeholder liaison

Education

Office administration qualification

Business studies qualification

Related discipline

Tools

Microsoft Office

Google Workspace

AI tools

Job description

Ngāti Tama Runanga seeks an experienced Te Pou Tari / Executive Assistant & Office Manager to provide high-quality administrative and operational support. Reporting to the General Manager, the role blends executive support and office coordination, organizing meetings/events and coordinating Ngāti Tama projects.

The role also supports the Chairperson and Board subcommittees. The Runanga aims to advance Tama Manawanui and Tama Manawaroa – Te Ara ki 2030, with this position central to keeping