Executive Assistant & Office & Projects Lead

Aotearoa New Zealand Association of Social Workers; Ōrākei; On-site; NZD 60,000 - 90,000; Full time

Job summary

The Aotearoa New Zealand Association of Social Workers is seeking a proactive Personal Assistant/Office & Project Administrator to support the Directors with high-level administrative tasks and prioritisation. In this role you will manage calendars, coordinate meetings and events, oversee office operations, procurement, and stakeholder communications, ensuring confidentiality and smooth day-to-day running.

The role balances director-level support (60%), office management (20%), and project

Qualifications

• Proven experience as a Personal Assistant or Office Manager.
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Advanced proficiency with Office 365.
• Ability to work independently with confidentiality.

Responsibilities

• Provide high-level administrative support to Directors and manage calendars and follow-up.
• Coordinate meetings, prepare agendas and minutes.
• Oversee office management, procurement and equipment.
• Manage relationships with internal and external stakeholders.
• Organise catering, travel and events as needed.
• Support project coordination and organisational efficiency.
• Ensure timely responses to correspondence and maintain confidentiality.

Skills

Executive support

Calendar management

Multitasking

Communication

Organization

Office 365

Independent worker

Tools

Office 365

Job description

The Aotearoa New Zealand Association of Social Workers is seeking a proactive Personal Assistant/Office & Project Administrator to support the Directors with high-level administrative tasks and prioritisation. In this role you will manage calendars, coordinate meetings and events, oversee office operations, procurement, and stakeholder communications, ensuring confidentiality and smooth day-to-day running.

The role balances director-level support (60%), office management (20%), and project