Business Support Manager / Executive Assistant

Busy Bees Aotearoa; Dunedin; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Free on-site parking

Discounted childcare

Flexibility once established in role

Health & wellbeing initiatives (EAP)

Job summary

Busy Bees Aotearoa is seeking an experienced Executive Assistant and Business Support Manager to support the CEO and Senior Leadership Team. The role coordinates organisational priorities, governance, and strategic initiatives from the Support Office in New Zealand.

You will prepare reports, board papers, presentations, and communications while building strong relationships with senior stakeholders and driving process improvements.

Qualifications

• Minimum 5 years' experience supporting a Chief Executive or Senior Leadership Team.
• Experience coordinating organisational projects, business improvement initiatives or strategic programmes.
• Ability to prepare executive reports, Board papers, presentations and organisational communications.
• Track record of building high-trust relationships with senior stakeholders.
• Practical, solutions-focused approach with flexibility as priorities change.
• Excellent judgement, discretion and ability to maintain confidentiality.

Responsibilities

• Provide high-quality executive and operational support to the CEO and Senior Leadership Team, ensuring priorities are coordinated, monitored and delivered.
• Coordinate organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Support governance and business operations through reporting, documentation and administration.
• Prepare executive reports, Board papers, presentations and organisational communications.
• Build strong relationships with senior stakeholders and support clear, consistent communication across the organisation.
• Identify opportunities to improve processes, systems and ways of working.
• Support governance, compliance and organisational accountability through monitoring and reporting.
• Collaborate with the Busy Bees Group to support Group initiatives and priorities.
• Promote a proactive culture focused on health, safety and wellbeing of people, tamariki and visitors.

Skills

Executive support

Project coordination

Governance

Stakeholder management

MS Office 365

AI tools

Education

Relevant tertiary qualification (business management / project management)

Tools

Microsoft Office 365

AI tools

Job description

The Executive Assistant & Business Support Manager plays a pivotal role in supporting the CEO and Senior Leadership Team, while ensuring organisational priorities, strategic projects and key business activities are effectively coordinated, delivered and monitored.

This is a varied and influential role combining executive support, governance, project coordination and business improvement. Based on-site in beautiful Orewa, at the Busy Bees Aotearoa Support Office.

About us

At Busy Bees Aotearoa, people are at the heart of everything we do. Our purpose, values and commitment to excellence guide the way we work every day. Globally, Busy Bees has a workforce of more than 25,000 people, with around 1,600 employees across 84 centres in New Zealand.

The Opportunity | TeĀheinga

Working collaboratively across our centres, Support Office and wider Busy Bees Group, you’ll provide high-level executive support while coordinating organisational priorities, projects, governance activities and business improvement initiatives.

Your work will include:

• Providing high-quality executive and operational support to the CEO and Senior Leadership Team, ensuring key priorities are coordinated, monitored and delivered.
• Coordinating organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Supporting effective governance and business operations through accurate reporting, documentation and administration.
• Preparing high-quality executive reports, Board papers, presentations and organisational communications.
• Building strong relationships with senior stakeholders and supporting clear, consistent communication across the organisation.
• Identifying practical opportunities to improve processes, systems and ways of working.
• Supporting governance, compliance and organisational accountability through effective monitoring and reporting.
• Working collaboratively with the wider Busy Bees Group to support Group initiatives and organisational priorities.
• Promoting a proactive culture where the health, safety and wellbeing of our people, tamariki and visitors is a shared responsibility.

About You |Mōu

You’ll be an experienced executive support and business professional who enjoys working at pace, can see the bigger picture and is confident managing competing priorities. You’ll bring:

• At least 5 years' experience supporting a Chief Executive or Senior Leadership Team.
• Proven experience coordinating organisational projects, business improvement initiatives or strategic programmes.
• Demonstrated ability to prepare executive reports, Board papers, presentations and organisational communications.
• A track record of building high-trust relationships with senior stakeholders.
• A practical, solutions-focused approach, with the flexibility to respond effectively as priorities change.
• Excellent judgement, discretion and the ability to maintain confidentiality.
• Advanced Microsoft Office 365 skills, including Word, Excel, PowerPoint and Teams, and confidence in using AI tools.
• A relevant tertiary qualification in business management, project management or a related discipline.
• Work background in a highly regulated sector would be ideal.

What You Will Get in Return |NgāPaingamōuon

• Free on-site parking
• Competitive salary plus discounted childcare
• Flexibility once you're established in the role
• Health & wellbeing initiatives including EAP

Ready to make an impact?

If you're an experienced Executive Assistant and Business Support professional who enjoys bringing structure to complexity, working with senior leaders and making things happen, we’d love to hear from you.

Applications are invited from candidates who have the legal right to work in New Zealand.

Why Work for Busy Bees?
If you're passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.

We know that we couldn't do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.