Business Support Manager / Executive Assistant

Provincial Education Group Ltd; New Zealand; On-site; NZD 110,000 - 140,000; Full time

Benefits offered by this job

Free on-site parking

Discounted childcare

Flexible work arrangement

Health & wellbeing initiatives

Job summary

Busy Bees Aotearoa is seeking an Executive Assistant & Business Support Manager to support the CEO and Senior Leadership Team. This role coordinates priorities, projects and governance across our busy organisation from the Support Office in Orewa.

You will provide high-level executive support, prepare reports and board materials, and drive business improvement initiatives. The role combines governance, project coordination and change management in a proactive, collaborative environment.

Qualifications

• At least 5 years’ experience supporting a Chief Executive or Senior Leadership Team.
• Proven experience coordinating organisational projects or strategic programmes.
• Ability to prepare executive reports, board papers and presentations.
• Strong relationships with senior stakeholders.
• Solutions-focused with flexibility to changing priorities.
• Excellent judgement and confidentiality.
• Advanced MS Office 365 skills and confidence using AI tools.
• Relevant tertiary qualification in business management or related discipline.
• Experience in a highly regulated sector would be ideal.

Responsibilities

• Provide high-level executive and operational support to the CEO and Senior Leadership Team, ensuring priorities are coordinated, monitored and delivered.
• Coordinate organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Support governance and business operations through accurate reporting, documentation and administration.
• Prepare executive reports, Board papers, presentations and organisational communications.
• Build strong relationships with senior stakeholders and support clear, consistent communication across the organisation.
• Identify practical opportunities to improve processes, systems and ways of working.
• Support governance, compliance and organisational accountability through effective monitoring and reporting.
• Work collaboratively with the wider Busy Bees Group to support Group initiatives and organisational priorities.
• Promote a proactive culture where health, safety and wellbeing of our people, tamariki and visitors is a shared responsibility.

Skills

Executive support

Governance

Project coordination

Stakeholder management

Discretion

AI tools usage

MS Office 365 proficiency

Education

Tertiary qualification in business management or project management

Tools

Microsoft Office 365

AI tools

Job description

The Executive Assistant & Business Support Manager plays a pivotal role in supporting the CEO and Senior Leadership Team, while ensuring organisational priorities, strategic projects and key business activities are effectively coordinated, delivered and monitored. This is a varied and influential role combining executive support, governance, project coordination and business improvement. Based on-site in beautiful Orewa, at the Busy Bees Aotearoa Support Office.

About us

At Busy Bees Aotearoa, people are at the heart of everything we do. Our purpose, values and commitment to excellence guide the way we work every day. Globally, Busy Bees has a workforce of more than 25,000 people, with around 1,600 employees across 84 centres in New Zealand.

The Opportunity | Te Āheinga

Working collaboratively across our centres, Support Office and wider Busy Bees Group, you’ll provide high-level executive support while coordinating organisational priorities, projects, governance activities and business improvement initiatives.

• Providing high-quality executive and operational support to the CEO and Senior Leadership Team, ensuring key priorities are coordinated, monitored and delivered.
• Coordinating organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Supporting effective governance and business operations through accurate reporting, documentation and administration.
• Preparing high-quality executive reports, Board papers, presentations and organisational communications.
• Building strong relationships with senior stakeholders and supporting clear, consistent communication across the organisation.
• Identifying practical opportunities to improve processes, systems and ways of working.
• Supporting governance, compliance and organisational accountability through effective monitoring and reporting.
• Working collaboratively with the wider Busy Bees Group to support Group initiatives and organisational priorities.
• Promoting a proactive culture where the health, safety and wellbeing of our people, tamariki and visitors is a shared responsibility.

About You | Mōu

You’ll be an experienced executive support and business professional who enjoys working at pace, can see the bigger picture and is confident managing competing priorities.

You’ll bring:

• At least 5 years’ experience supporting a Chief Executive or Senior Leadership Team.
• Proven experience coordinating organisational projects, business improvement initiatives or strategic programmes.
• Demonstrated ability to prepare executive reports, Board papers, presentations and organisational communications.
• A track record of building high-trust relationships with senior stakeholders.
• A practical, solutions-focused approach, with the flexibility to respond effectively as priorities change.
• Excellent judgement, discretion and the ability to maintain confidentiality.
• Advanced Microsoft Office 365 skills, including Word, Excel, PowerPoint and Teams, and confidence in using AI tools.
• A relevant tertiary qualification in business management, project management or a related discipline.
• Work background in a highly regulated sector would be ideal

What You Will Get in Return | Ngā Painga mōu

• Free on-site parking
• Competitive salary plus discounted childcare
• Flexibility once you're established in the role
• Health & wellbeing initiatives including EAP

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.

Join our whānau

If you’re looking for a new centre to call home, Busy Bees Aotearoa may be the perfect fit for you! Early Childhood Education attracts a special type of person. You might be known for being creative, nurturing or task focused… but ultimately, you were attracted to Early Childhood Education because you care deeply for the education of the littlest members of our communities. We understand this because this is what attracted us too. We want to gather people who care deeply about quality and empower people to bring their unique gifts and talents together for the benefit of our tamariki. We value each member of our team, and know that by supporting you in your journey, you’ll be the positive and supportive influence in theirs. Across the variety of our centres and Support Office we’re looking for passionate, dedicated, and committed people who love what they do.