Executive Assistant to the CEO & Leadership Team

Civic Contractors; Christchurch; On-site; NZD 80,000 - 110,000; Full time

Job summary

WasteCo in Christchurch is seeking an experienced Executive Assistant to provide high-level support to the CEO and the Executive Team. The role is varied and offers opportunities to work closely with senior leaders and drive key business initiatives.

Reporting to the CEO, you will manage calendars, coordinate meetings, prepare reports and board documentation, handle confidential information with discretion, and support strategic projects across the organisation.

Qualifications

• At least 5 years' experience supporting senior executives or leadership teams.
• Experience managing multiple stakeholders and competing priorities.
• Experience preparing Board, Executive or Senior Leadership documentation.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and a commitment to accuracy.
• The ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Provide high-level administrative and coordination support to the Executive Team.
• Coordinate Executive Team meetings, workshops and planning sessions.
• Prepare agendas, reports, presentations, briefing papers and business correspondence.
• Track actions, priorities, deadlines and business initiatives.
• Support strategic projects and company-wide business activities.
• Assist with the preparation and coordination of Board reports and documentation.
• Coordinate Board and Committee meeting logistics.
• Prepare meeting minutes and maintain action registers.
• Build and maintain effective relationships with internal and external stakeholders.
• Manage confidential and sensitive information with professionalism and discretion.
• Support the wider business and Head Office with administrative and coordination activities as required.

Skills

Executive support

Stakeholder management

Time management

Communication skills

MS Office

Tools

Microsoft Office Suite

Job description

WasteCo in Christchurch is seeking an experienced Executive Assistant to provide high-level support to the CEO and the Executive Team. The role is varied and offers opportunities to work closely with senior leaders and drive key business initiatives.

Reporting to the CEO, you will manage calendars, coordinate meetings, prepare reports and board documentation, handle confidential information with discretion, and support strategic projects across the organisation.