Executive Assistant

ARCO Group Limited; Whangarei; On-site; NZD 80,000 - 100,000; Full time

Job summary

ARCO Group Limited in Whangarei seeks an highly organised Executive Assistant to the Managing Director. This role goes beyond administration, acting as a trusted partner to manage priorities, coordinate initiatives and ensure the MD's day-to-day operations run smoothly.

Responsibilities include diary management, travel coordination, reports and presentations, minutes, stakeholder liaison, and supporting the wider leadership team.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
• Exceptional organisational and time management skills
• Outstanding written and verbal communication
• High attention to detail
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Confidence learning new business systems and technology
• Ability to work independently while using initiative
• Professional, positive and solutions-focused attitude
• Absolute integrity and confidentiality

Responsibilities

• Managing an extremely busy diary and coordinating meetings across multiple businesses
• Email and correspondence management
• Preparing reports, presentations and board papers
• Coordinating travel, accommodation and itineraries
• Attending meetings, taking minutes and following up action items
• Managing confidential information with absolute discretion
• Assisting with project coordination and strategic initiatives
• Liaising with clients, consultants, suppliers and senior stakeholders
• Monitoring deadlines and ensuring key priorities remain on track
• Assisting with marketing, events and company functions when required
• Providing support across the wider leadership team as needed
• Identifying opportunities to improve systems, processes and efficiency

Skills

Diary management

Meeting coordination

Executive support

Communication

Time management

Problem solving

Microsoft Office

Prioritisation

Tools

Microsoft Office

Outlook

PowerPoint

Word

Excel

Job description

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ARCO Group Limited – Whangarei, North Island

Executive Assistant to the Managing Director

Location: Whangarei, Northland
Employment Type: Full Time

Executive Assistant to the Managing Director

ARCO Group is one of Northland's leading commercial construction and property businesses, delivering projects across commercial, industrial, healthcare, education and property development sectors.

We are looking for a highly organised, proactive and professional Executive Assistant to work directly alongside our Managing Director. This is far more than a traditional administration role. You will become a trusted partner, helping manage priorities, coordinate key business initiatives and ensure the day-to-day operation of the Managing Director's office runs seamlessly.

This role suits someone who thrives in a fast-paced environment, enjoys solving problems, thinks ahead and takes ownership.

About the Role

Reporting directly to the Managing Director, you will be responsible for providing high-level executive support across multiple businesses within the ARCO Group.

Your responsibilities will include:

• Managing an extremely busy diary and coordinating meetings across multiple businesses
• Email and correspondence management
• Preparing reports, presentations and board papers
• Coordinating travel, accommodation and itineraries
• Attending meetings, taking minutes and following up action items
• Managing confidential information with absolute discretion
• Assisting with project coordination and strategic initiatives
• Liaising with clients, consultants, suppliers and senior stakeholders
• Monitoring deadlines and ensuring key priorities remain on track
• Assisting with marketing, events and company functions when required
• Providing support across the wider leadership team as needed
• Identifying opportunities to improve systems, processes and efficiency

About You

You are someone who naturally stays one step ahead.

You are organised, calm under pressure and able to juggle multiple priorities without dropping the ball. You enjoy working in a dynamic environment where no two days are the same.

You'll also have:

• Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator
• Exceptional organisational and time management skills
• Outstanding written and verbal communication
• High attention to detail
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Confidence learning new business systems and technology
• The ability to work independently while using initiative
• A professional, positive and solutions-focused attitude
• Absolute integrity and the ability to maintain confidentiality

Experience supporting senior executives or business owners will be highly regarded.

Why Join ARCO Group?

This is an opportunity to work alongside an experienced business leader and gain exposure to all aspects of running a diverse and growing group of companies.

You'll be involved in strategic discussions, major projects and business decisions while building valuable experience that few Execution Assistant roles can offer.

We offer:

• A varied and challenging role where no two days are the same
• Exposure to commercial construction, property development and business leadership
• A supportive and high-performing team
• Ongoing professional development opportunities
• Competitive remuneration based on experience
• Modern offices based in Whangarei

About ARCO Group

ARCO Group provides integrated design, construction, project management and property development services throughout New Zealand. Our businesses work together to deliver outstanding outcomes for clients across education, healthcare, commercial, industrial and specialist sectors.

We pride ourselves on professionalism, quality, innovation and building long-term relationships.