Executive Assistant

Uruuruwhenua Health Inc; Alexandra; On-site; NZD 70,000 - 100,000; Full time

Job summary

Uruuruwhenua Health Inc in Alexandra, South Island, invites an experienced Executive Assistant to support the CEO in strategic initiatives and stakeholder engagement. You will coordinate meetings, manage HR administration, and ensure policy compliance while maintaining confidentiality and high standards of organisation.

The role offers a varied, rewarding environment within a kaupapa Māori non-profit, with opportunities for professional development and cross-organisational collaboration with the

Qualifications

• Previous EA/HR admin/senior admin experience.
• Understanding NZ employment processes and legislation.
• Excellent written and verbal communication with high attention to detail.
• Discretion in handling confidential information.
• Experience in non-profit sector preferred.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Coordinate meetings, agendas, papers, minutes and action follow-ups.
• Support HR admin: recruitment, onboarding, staff records and reviews.
• Assist with policy implementation, procedures and compliance.
• Liaise with internal/external stakeholders professionally.
• Maintain confidential organisational and personnel records.

Skills

Executive support

HR administration

Organisational skills

Stakeholder communication

Microsoft 365

Confidentiality

Tools

Microsoft 365 tools

Digital systems

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Uruuruwhenua Health Inc – Alexandra, South Island

We are seeking an experienced, highly organised, and proactive Executive Assistant to provide high-level support to our Chief Executive Officer (CEO). This is a pivotal role within our kaupapa Māori organisation, ensuring the CEO is well supported to lead strategic initiatives, maintain strong stakeholder relationships, and deliver high-quality services to our whānau and communities.

Key responsibilities

Provide high-level executive and administrative support to the CEO.

Coordinate meetings, including preparing agendas, papers, taking minutes, and following up on action items.

Support the CEO with human resource administration, including recruitment, onboarding, induction, employment documentation, staff records, and coordinating performance review processes.

Assist with the implementation and maintenance of policies, procedures, and compliance requirements.

Act as a key point of contact for internal and external stakeholders, responding to enquiries professionally and maintaining positive relationships.

Maintain accurate and confidential organisational and personnel records in accordance with legislative and privacy requirements.

Support organisational quality improvement activities, accreditation, and compliance requirements.

Assist with project coordination and ensure organisational priorities and key actions are progressed.

Liaise with funders, government agencies, community organisations, and other stakeholders on behalf of the CEO.

Provide administrative support across the organisation as required and contribute to the effective day-to-day operations of the service.

About you

Has previous experience as an Executive Assistant, HR Administrator, Office Manager, or in a senior administrative role, preferably in a non-profit organisation.

Has experience in human resource administration and understands New Zealand employment processes and legislation.

Demonstrates exceptional organisational and time management skills with the ability to manage competing priorities.

Has excellent written and verbal communication skills with a high level of attention to detail.

Exercises professionalism, sound judgement, and maintains strict confidentiality.

Is highly proficient in Microsoft 365 and confident using a range of digital systems, with the ability to train and support others in their use.

Has experience preparing documentation and recording accurate meeting minutes.

Holds a current full New Zealand Driver Licence.

Understands, or is committed to learning, Te Tiriti o Waitangi, tikanga Māori, and kaupapa Māori approaches to hauora.

The opportunity to contribute to improving health and wellbeing outcomes for whānau.

A varied and rewarding role working alongside the CEO, Board, and leadership team.

Professional development opportunities and the chance to grow within a progressive organisation.