Executive Assistant

Madison Recruitment; New Zealand; Hybrid; NZD 90,000 - 130,000; Full time

Benefits offered by this job

EAP

Job summary

Madison Recruitment, partnering with a respected national organisation, is seeking an experienced Executive Assistant to provide strategic support to the CEO on a 12-month fixed-term contract with potential to go perm. The role spans diary management, governance administration, stakeholder engagement, and broad executive support in a fast-paced, autonomous environment.

Based in New Zealand, the role offers hybrid working arrangements (one day per week from home) and the chance to influence

Qualifications

• Demonstrated experience supporting senior executives or C-suite leaders
• Outstanding organisational and time management skills
• Strong judgement and the confidence to make informed decisions independently
• A proactive, solutions-focused approach with excellent attention to detail
• Exceptional written and verbal communication skills
• Advanced systems and technology capability
• Ability to remain adaptable and composed in a dynamic environment

Responsibilities

• Provide seamless executive support including complex calendar management, inbox coordination, travel arrangements, and workload prioritisation
• Monitor and manage incoming communications, identifying urgent matters and preparing responses where required
• Develop and prepare reports, presentations, briefing papers, and executive documentation
• Coordinate Board and Committee meetings, including agenda preparation, minute taking, action management, and meeting logistics
• Support governance processes through accurate record keeping and administration of governance activities
• Build effective relationships with Board members, senior leaders, and external stakeholders
• Assist with organisational projects, research initiatives, and reporting requirements
• Ensure follow-through on key actions and facilitate strong communication across teams

Skills

Executive support

Calendar management

Stakeholder engagement

Governance administration

Communication

Relationship-building

Project support

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant to CEO | 12-Month Fixed-Term Contract

Madison Recruitment is partnering with a respected national organisation dedicated to improving mental health and wellbeing outcomes across New Zealand. We are seeking an experienced and highly capable Executive Assistant to provide strategic support to an energetic and visionary CEO on a 12-month fixed-term contract (potential to go perm)

The Opportunity:

This is far more than a traditional Executive Assistant role. While you'll manage key executive support functions including diary coordination, stakeholder engagement, and governance administration, you'll also play a pivotal role in helping the CEO navigate a complex and fast-paced environment.

Working at the heart of the organisation, you'll be responsible for creating order in a constantly evolving landscape, ensuring priorities are clear, deadlines are met, and critical initiatives continue moving forward. This is a position for someone who enjoys variety, embraces challenges, and can confidently operate with a high degree of autonomy.

As a trusted partner to the CEO, you'll anticipate needs before they arise, manage competing demands, and act as a central point of coordination across the organisation.

Key Responsibilities:

• Provide seamless executive support including complex calendar management, inbox coordination, travel arrangements, and workload prioritisation
• Monitor and manage incoming communications, identifying urgent matters and preparing responses where required
• Develop and prepare reports, presentations, briefing papers, and executive documentation
• Coordinate Board and Committee meetings, including agenda preparation, minute taking, action management, and meeting logistics
• Support governance processes through accurate record keeping and administration of governance activities
• Build effective relationships with Board members, senior leaders, and external stakeholders
• Assist with organisational projects, research initiatives, and reporting requirements
• Ensure follow-through on key actions and facilitate strong communication across teams

About You:

You are an experienced Executive Assistant or highly capable Personal Assistant who thrives in a busy and ever-changing environment. You have a natural ability to stay one step ahead, solve problems proactively, and maintain professionalism under pressure.

To Be Successful, You'll Bring:

• Demonstrated experience supporting senior executives or C-suite leaders
• Outstanding organisational and time management skills
• Strong judgement and the confidence to make informed decisions independently
• A proactive, solutions-focused approach with excellent attention to detail
• Exceptional written and verbal communication skills
• Advanced systems and technology capability
• The ability to remain adaptable, resilient, and composed in a dynamic environment
• Strong relationship-building skills and the ability to establish credibility quickly

What's in It for You?

• 12-month fixed-term contract
• Open to candidateson a open work visa or working holiday visa's
• Hybrid working arrangement with one day per week working from home.
• Immediate access to sick leave benefits
• Employee Assistance Programme (EAP)
• Paid birthday leave
• The opportunity to work closely with an inspiring CEO and make a genuine impact within a purpose-driven organisation
• A role where your contribution will be visible, valued, and influential across the business

If you're looking for an Executive Assistant opportunity that offers challenge, variety, and the chance to contribute to meaningful work while joining a highly regarded organisation, we'd love to hear from you.