Executive Assistant

Health New Zealand - Te Whatu Ora - Southern; Wellington; On-site; NZD 70,000 - 110,000; Full time

Job summary

Health New Zealand - Te Whatu Ora - Southern is seeking an Executive Assistant to two senior leaders in Wellington Central. The role focuses on keeping portfolios organised, managing competing priorities, and serving as a trusted partner in day-to-day operations.

You will be the first point of contact for stakeholders and a key connector across teams, handling highly confidential information and ensuring high-quality documentation and correspondence.

Qualifications

• Experience supporting senior leaders or executives.
• Excellent organisational skills with ability to manage multiple priorities.
• Discretion with confidential information and strong judgment.

Responsibilities

• Act as Executive Assistant to two busy senior leaders and be a trusted partner.
• Coordinate across teams, providers and stakeholders to keep priorities aligned.
• Quality assurance of correspondence, reports, and briefing papers before submission.
• Handle day-to-day operations and act as a key connector across the organisation.
• Work independently while maintaining close collaboration with the leaders.

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Health New Zealand - Te Whatu Ora - Southern – Wellington Central, North Island

• Full-time fixed term/secondment based in the Central Region
• Work with two genuinely great leaders, helping them stay organised, focused and on top of competing priorities.
• Connect people, keep things moving and build great relationships with a wide range of teams, providers and stakeholders.

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

This is an opportunity to work alongside two experienced, engaging, and supportive leaders who are genuinely great to work with. They lead busy portfolios with a broad range of internal and external stakeholders and are looking for an Executive Assistant who can act as a trusted partner, helping them navigate competing priorities while ensuring the smooth day-to-day operations.

As their Executive Assistant, you will often be the first point of contact for stakeholders and a key connector across teams. You will be entrusted with highly confidential information and play a critical role in supporting the Group Managers to deliver their work effectively.

A key aspect of this role is quality assurance. The Executive Assistant is often the final set of eyes reviewing correspondence, reports, briefing papers, funding documentation, and communications before they are sent to providers, partners, stakeholders, and senior leaders.

This opportunity is being offered as a fixed-term/secondment through to 28 February 2027. While there is potential for the role to be advertised as a permanent position in the future, this cannot be guaranteed and applicants should apply on the basis of the secondment opportunity only.

About you

We are seeking an experienced professional who can quickly establish themselves as a trusted partner and confidently support two busy senior leaders in a fast-paced environment.

We're looking for someone who naturally spots the detail others miss, takes pride in accuracy, and understands the importance of protecting the organisation's reputation through high-quality work.

Previous experience supporting senior leaders or executives is essential. The successful candidate will have proven experience managing complex priorities, handling confidential information, exercising sound judgement, and producing high-quality documentation and correspondence.

We're looking for someone who:

• Has exceptional organisational skills and can manage multiple priorities simultaneously.
• Demonstrates outstanding attention to detail.
• Is confident handling sensitive and confidential information.
• Takes pride in producing accurate, high-quality work.
• Has strong communication and relationship management skills.
• Works proactively and anticipates needs before they arise.
• Is comfortable working independently while remaining highly collaborative.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

This opportunity is only open to current employees of Te Whatu Ora

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.