Personal Assistant | Kaiāwhina Whaiaro

DOC; Wellington; Hybrid; NZD 69,000 - 88,000; Full time

Benefits offered by this job

Flexible working

Job summary

DOC in Wellington seeks a Personal Assistant to be the Director's right-hand person, providing day-to-day support with discretion. You will manage email and diary, coordinate meetings and travel, and help prepare parliamentary briefs, ministers' reports and OIA responses.

You will build strong relationships with the Leadership Team, operate in a fast-paced environment, and safeguard confidential information while ensuring executive priorities are met.

Qualifications

• Experience in a similar executive support role supporting senior leaders.
• Strong organisational and diary management skills and discretion.
• Excellent written and verbal communication; ability to liaise with internal and external stakeholders.

Responsibilities

• Provide executive support to the Director, including email/diary management and meeting coordination.
• Coordinate and plan travel, meetings, and related arrangements for the Leadership Team.
• Coordinate and quality-check parliamentary briefs, Ministers reports, Ministerials and OIA responses.

Skills

Relationship management

Executive support

Diary management

Meeting coordination

Travel coordination

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Job description

## Personal Assistant | Kaiāwhina WhaiaroApply: Wellington Conservation House: Full time: Posted Today: JR102903* Bring your administrative and coordination expertise and contribute to conservation outcomes* Salary: $69,429–$88,181, depending on skills and experience* Permanent, full-time role based in Wellington **Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa** **Mō te tūranga | About the role** As Personal Assistant, you will be the Director's right-hand person, providing day-to-day support, working to a high level of professionalism and discretion. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly. Reporting to the Director of Heritage and Visitors, you will play a key role in supporting the broader Heritage and Visitor senior management cohort and manage time and outputs with confidence. On a day-to-day basis you'll provide support, planning and coordination and act with a high level of professionalism and discretion. Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising multiple tasks in a dynamic and changing environment. The position will be focussed on: * Building strong cohesive relationships with the broader Leadership Team and their support staff.* Coordination and administration support including email/diary management, meeting facilitation and travel coordination.* Assistance, coordination and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests.* Utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders. This is a permanent, full-time role based in Conservation House in Wellington. Click here for the Role Description **Ngā pūkenga me ngā wheako | Skills and experience** You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day-to-day operations for the Director. To be considered for the role you will demonstrate the following capabilities: * Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.* Exceptional relationship management skills and ability to build and leverage great networks.* Advanced office administration skills including document and diary management, meeting minutes, and meeting coordination.* Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs.* Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.* Intermediate-advanced knowledge of MS Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes.* Comfortable engaging and working in partnership with iwi and tangata whenua. **He aha ngā pāinga mōu? | What’s in it for you?** DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default. We also support flexible working arrangements for our kaimahi across Aotearoa, with options considered based on the role and in discussion with your leader. Want to know more? **Tonoa inaiānei | Apply now** Apply online with your CV and cover letter outlining your relevant experience and motivation. If you need any adjustments during the recruitment process, let us know and we’ll try to accommodate. **Salary:** $69,429–$88,181, depending on skills and experience. **Eligibility:** You must hold a valid New Zealand work visa that covers the duration of employment. Please note, we are not engaging with recruitment agencies for this role. **Rā whakakapi | Applications close** at 11:59 pm on Tuesday, 27 October 2026. This advert may close early, so please apply promptly. **Me he pātai anō, whakapā mai | For further enquiries** about the role, please contact Anna Basova, Recruitment Advisor, at [e-mail] . We’re unable to accept applications by email or provide feedback to applicants not shortlisted.