Executive Assistant

MORRISON; Wellington; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary + incentives

Learning & development program

Paid parental leave

Flexible leave options

Equal opportunity employer

Job summary

Morrison is seeking an Executive Assistant to provide high-level support to senior executives in a fast-paced, global environment. The role involves complex calendar management, international travel coordination, and preparing executive documents and presentations.

The ideal candidate will be highly organised, proactive, and capable of building strong relationships with senior leaders, investors, and external stakeholders, with flexibility to operate across multiple time zones.

Qualifications

• Extensive experience supporting Executive Directors, C-suite leaders, Board members, or senior leadership teams in a corporate environment.
• Highly organised, proactive, and able to manage competing priorities in a fast-paced environment.
• Confident communicator who builds trusted relationships with senior executives, Board members, investors, and external stakeholders.
• Sound judgement, discretion, commercial awareness, and professionalism when handling sensitive information.
• Adaptable, resilient, and comfortable supporting stakeholders across multiple time zones, including working flexibly when required.
• Collaborative, reliable, and committed to delivering high-quality support with strong attention to detail.

Responsibilities

• Provide high-level executive support to Senior Executives in a fast-paced, global environment.
• Manage complex calendars, meetings, priorities, and domestic and international travel.
• Act as a trusted liaison for senior leaders, internal teams, investors, advisers, and external stakeholders.
• Prepare and coordinate executive documents, presentations, reports, briefings, agendas, and follow-up actions.
• Support strategic initiatives and business projects through strong coordination, problem solving, and stakeholder engagement.
• Handle confidential information with discretion, sound judgement, professionalism, and attention to detail.
• Contribute to an effective Business Support team by sharing knowledge, mentoring others, and improving processes.
• Work flexibly across time zones to support senior stakeholders and global business needs.

Skills

Microsoft 365

AI tools

Stakeholder relations

Calendar management

Travel coordination

Discretion

Relationship building

Communication

Tools

Microsoft 365

AI tools

Job description

The Executive Assistant plays a critical role in providing high-level executive support to Senior Executives, enabling them to operate effectively in a fast-paced, global environment. This position requires a highly proactive, adaptable, and commercially aware individual who can anticipate needs, exercise sound judgement, and manage competing priorities with professionalism and discretion.

Key responsibilities include complex calendar management, coordinating domestic and international travel, preparing reports and presentations, organising meetings and events, and supporting key business initiatives and projects. The successful candidate will build strong relationships across the business and act as a trusted partner to senior stakeholders, ensuring seamless day-to-day operations and the efficient delivery of priorities.

As Morrison is a global organisation operating across multiple time zones, this role requires a flexible approach to working hours and a willingness to respond to business needs outside of standard office hours when required.

About the Role

• Provide high-level executive support to Senior Executives in a fast-paced, global environment.
• Manage complex calendars, meetings, priorities, and domestic and international travel.
• Act as a trusted liaison for senior leaders, internal teams, investors, advisers, and external stakeholders.
• Prepare and coordinate executive documents, presentations, reports, briefings, agendas, and follow-up actions.
• Support strategic initiatives and business projects through strong coordination, problem solving, and stakeholder engagement.
• Handle confidential information with discretion, sound judgement, professionalism, and attention to detail.
• Contribute to an effective Business Support team by sharing knowledge, mentoring others, and improving processes.
• Work flexibly across time zones to support senior stakeholders and global business needs.

About You

• Extensive experience supporting Executive Directors, C-suite leaders, Board members, or senior leadership teams in a corporate environment.
• Highly organised, proactive, and able to manage competing priorities in a fast-paced environment.
• Confident communicator who builds trusted relationships with senior executives, Board members, investors, and external stakeholders.
• Strong digital capability, including advanced Microsoft 365 skills and the ability to use AI tools to improve productivity and efficiency.
• Sound judgement, discretion, commercial awareness, and professionalism when handling sensitive information.
• Adaptable, resilient, and comfortable supporting stakeholders across multiple time zones, including working flexibly when required.
• Collaborative, reliable, and committed to delivering high-quality support with strong attention to detail.

Why work for Morrison

• We pride ourselves on our values and our culture of working as whānau and supporting each other.
• The impact of what we do is important to us. We invest in environmentally sustainable companies and have a strong commitment to ESG.
• We offer flexibility and hybrid work so you can bring your best self to work each day.
• We offer competitive salary + incentives to reward your contribution to our success.
• We have a learning and development program with a focus on building internal capability. and supporting your professional and personal development.
• Attractive paid parental leave and flexible leave options.

Morrison is an equal opportunity employer, and we encourage people of all backgrounds to apply. Please let us know if you require any support or adjustments during the recruitment process.