Executive Assistant | Kaiāwhina Whakahaere

StatsNZ; Wellington; On-site; NZD 74,000 - 87,000; Full time

Benefits offered by this job

37.5 hours work week

Sick leave 15 days

End-of-year 3 extra days off

Office social club in each location

Job summary

Stats NZ Tatauranga Aotearoa is seeking an experienced Executive Assistant to support senior leaders in a fast-paced, collaborative environment at our Wellington office (Pōneke). This fixed-term role requires a proactive mindset and the ability to manage competing priorities with discretion.

You will work closely with Executive Assistants and a Senior EA, providing administrative and secretarial support, operational advice, calendar coordination, and stakeholder engagement.

Qualifications

• Proven experience working closely with senior leaders
• Exceptional organisational, coordination, and time-management skills
• Strong relationship-building and customer-focused approach
• Proactive, solutions-focused mindset to anticipate needs
• Flexible and adaptable to changing priorities
• Ability to support leaders through change and transition

Responsibilities

• Provide administrative and secretarial support to executives
• Offer operational advice and calendar coordination
• Coordinate meetings and travel as required
• Liaise with internal and external stakeholders to facilitate smooth operations

Skills

Senior leaders collaboration

Organisational skills

Time management

Relationship building

Proactive problem-solving

Adaptability

Cross-functional collaboration

Job description

The role | Te tūnga

We are looking for an experienced and flexible Executive Assistant who is excited about working as part of a collaborative team in a high-paced environment.

This is afixed-term opportunity based in ourPōneke - Wellington Office.

What you bring |Nōuterourou

As an Executive Assistant, you will work closely with other Executive Assistants and a Senior Executive Assistant to provide operational advice, administrative and secretarial support

This role would suit someone who can bring:

• Proven experience working closely with senior leaders, ideally within the public sector.
• Exceptional organisational, coordination, and time-management skills, with the ability to manage multiple priorities and ensure activities run smoothly in a fast-paced environment.
• Strong relationship-building skills and a customer-focused approach, with the ability to establish credibility and work effectively with a wide range of stakeholders.
• A proactive, solutions-focused mindset, with the initiative to anticipate needs, identify issues, and take action.
• Flexibility and adaptability to respond to changing priorities, shifting demands, and evolving business needs.
• Confidence navigating change and ambiguity, maintaining professionalism and effectiveness while supporting leaders and teams through periods of transition.
• A collaborative approach, with a willingness to support colleagues, contribute to team success, and work across different functions to achieve outcomes.

We recognise that valuable skills can come from both paid and unpaid work. You might have gained experience in education, hospitality, technology, public service, the marae, or the arts. You might have experience from community involvement, volunteering, or whānau responsibilities. We welcome and value all forms of transferable skills. Please bring your full unique self to your application.

Forallour roles,we’relooking for people who:

• Act with integrity, take responsibility, and dowhat’sright even whenit’shard.
• Understand the 'why' behind their work and focus on delivering real value.
• Stay curious and open to learning, seeing challenges as chances to grow.
• Build respectful and inclusive relationships, grounded in care for others.
• Work collaboratively across boundaries and contribute to collective outcomes.

We don't expect you to know everything. What matters is your genuine interest, commitment, and readiness to learn and grow with us. Tell us about yourself in your cover letter, what attracted you to this role, and what you would bring to Stats NZ.

About Us | Komātou

Stats NZ Tatauranga Aotearoa is the National Statistics Office, leading the way in data and insights. While this is our focus, it’s our people who are central to everything we do. We value diverse perspectives and experiences, recognising that our work is strengthened by the people behind it.

The data and insights we produce help shape decisions across government, communities, and businesses, and plays an important role in telling the story of Aotearoa New Zealand. Our mahi supports informed decision making at both national and local levels, helping improve outcomes for people, the economy, and the environment.

We’re proud of the role we play in guiding and strengthening the data system, with a goal of delivering high quality data with equitable access for all.

Curious about what it's really like to work here?

Before applying, we encourage you to watch our Life at Stats NZvideo. It offers a glimpse into who we are, what we value, and the diverse perspectives and experiences that make Stats NZ a great place to work.

What'sin it for you? |Ngāhuakariroki akoe

Take a lookat our Stats NZ careers site to learn more about our organisational values: Hepēwheaātātoutikanga mahi | The way we work.

Some key benefits include:

• 37.5 hours work week.
• 15 days sick leave allowance (to be used for yourself or people under your care).
• 3 extra days off (taken during end-of-year office closure).
• An activesocialclubin each office.

Starting salary for this position: $73,779 - $86,798 + kiwisaver