Executive Assistant

See Me Media; Manawatū-Whanganui; On-site; NZD 70,000 - 110,000; Full time

Job summary

Jora New Zealand, based in Palmerston North, seeks an Executive Assistant to the Director to bring structure, organisation and momentum to the Director's day. You will manage diaries, meetings and correspondence while collaborating on priority projects and commercial activity.

In this role you will support the Director across client relationships and business initiatives, creating capacity for strategic work, growth and the bigger picture.

Qualifications

• Must be highly organised and proactive to support a fast-moving environment.
• Ability to manage multiple priorities with discretion and sound judgement.
• Comfort dealing with senior people, clients and suppliers.
• Curious, commercially aware and quick to learn.
• Thrives when working closely with a senior leader.

Responsibilities

• Manage the Director's diary, meetings, travel and priorities.
• Protect the Director's time and coordinate competing priorities.
• Prepare meetings with relevant information, documents and background.
• Track commitments, actions and follow-ups.
• Coordinate meetings and ensure actions are completed.
• Provide trusted discreet support to the Director.
• Anticipate the Director's needs and prep accordingly.
• Assist with presentations, proposals, reports and business documents.
• Support business planning, projects and initiatives.
• Coordinate information across clients, suppliers and internal stakeholders.

Skills

Highly organised

Proactive

Discretion & professionalism

Commercial awareness

Multi-priority management

Relationship building

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We're a boutique media agency with a fast-moving environment, ambitious clients and plenty happening behind the scenes. We're looking for an Executive Assistant to the Director who can become a trusted right hand — someone who brings structure, organisation and momentum to the Director's day and helps keep the wider business moving. This is more than a traditional administration role. Yes, you'll manage diaries, meetings, correspondence and administration. But you'll also work closely with the Director across business priorities, client relationships, projects and commercial activity. You'll need to be comfortable working at pace, managing competing priorities and using initiative to stay one step ahead. Your role is to create capacity for the Director — allowing them to focus on clients, growth, relationships and the bigger picture.

Key responsibilities

• Manage the Director's diary, meetings, travel and priorities
• Help manage competing priorities and protect the Director's time
• Prepare the Director for meetings with relevant information, documents and background
• Keep track of commitments, actions and follow-ups
• Coordinate meetings and ensure actions are followed through
• Act as a trusted and discreet support to the Director
• Anticipate what the Director needs before being asked
• Assist with presentations, proposals, reports and key business documents
• Support business planning, projects and initiatives
• Coordinate information across clients, suppliers and internal stakeholders

About you

• Highly organised, proactive and comfortable working in a fast-paced environment
• Naturally think ahead and enjoy being the person who keeps things moving
• Confident dealing with senior people, clients and suppliers
• Understand the importance of discretion, professionalism and sound judgement
• Curious, commercially aware and quick to learn
• Enjoy working closely with a senior leader
• Thrive in a fast-paced and varied environment
• Detail focused and naturally think ahead
• Enjoy taking ownership and making things happen
• Can manage multiple priorities without becoming overwhelmed

About us

• We're a boutique media agency based in Palmerston North, working with clients, media partners and suppliers across New Zealand. We're relationship driven, commercially focused and passionate about delivering effective media solutions without unnecessary corporate complexity. Because we're a small team, everyone plays an important role. We value people who take ownership, communicate well and are willing to get involved across the business.
• A varied and influential role within a boutique media agency
• Direct exposure to the Director and the commercial side of the business
• The opportunity to become a genuine right hand to the Director
• A fast-paced, collaborative and down-to-earth working environment
• Exposure to clients, media, business development and commercial activity
• The opportunity to develop your skills across multiple areas of the business
• A role where initiative, reliability and good judgement are valued

We're not looking for someone to simply assist the Director.

We're looking for someone who can work alongside the Director and create capacity for them to focus on what they do best.