Executive Assistant

Civic Contractors; Christchurch; On-site; NZD 80,000 - 110,000; Full time

Job summary

WasteCo in Christchurch is seeking an experienced Executive Assistant to provide high-level support to the CEO and the Executive Team. The role is varied and offers opportunities to work closely with senior leaders and drive key business initiatives.

Reporting to the CEO, you will manage calendars, coordinate meetings, prepare reports and board documentation, handle confidential information with discretion, and support strategic projects across the organisation.

Qualifications

• At least 5 years' experience supporting senior executives or leadership teams.
• Experience managing multiple stakeholders and competing priorities.
• Experience preparing Board, Executive or Senior Leadership documentation.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and a commitment to accuracy.
• The ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Provide high-level administrative and coordination support to the Executive Team.
• Coordinate Executive Team meetings, workshops and planning sessions.
• Prepare agendas, reports, presentations, briefing papers and business correspondence.
• Track actions, priorities, deadlines and business initiatives.
• Support strategic projects and company-wide business activities.
• Assist with the preparation and coordination of Board reports and documentation.
• Coordinate Board and Committee meeting logistics.
• Prepare meeting minutes and maintain action registers.
• Build and maintain effective relationships with internal and external stakeholders.
• Manage confidential and sensitive information with professionalism and discretion.
• Support the wider business and Head Office with administrative and coordination activities as required.

Skills

Executive support

Stakeholder management

Time management

Communication skills

MS Office

Tools

Microsoft Office Suite

Job description

Executive Assistant

Christchurch

Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders to achieve business success?

WasteCo is seeking a highly organised, proactive and professional Executive Assistant to provide high-level support to our CEO and wider Executive Team. This is a varied and rewarding role where no two days are the same, offering the opportunity to work closely with senior leaders and contribute to key business initiatives across the organisation.

About the Role

Reporting directly to the CEO, you will provide executive, administrative and coordination support to the Executive Team, including:

• Chief Executive Officer (CEO)


• Chief Financial Officer (CFO)


• Group Health and Safety Manager


• HR Team


• Group Manager Procurement, Fleet, Assets and Property

Acting as a central point of coordination, you will help ensure the smooth and efficient operation of the Executive Team while supporting the successful delivery of business priorities across WasteCo.

Key Responsibilities

• Provide high-level administrative and coordination support to the Executive Team.


• Coordinate Executive Team meetings, workshops and planning sessions.


• Prepare agendas, reports, presentations, briefing papers and business correspondence.


• Track actions, priorities, deadlines and business initiatives.


• Support strategic projects and company-wide business activities.


• Assist with the preparation and coordination of Board reports and documentation.


• Coordinate Board and Committee meeting logistics.


• Prepare meeting minutes and maintain action registers.


• Build and maintain effective relationships with internal and external stakeholders.


• Manage confidential and sensitive information with professionalism and discretion.


• Support the wider business and Head Office with administrative and coordination activities as required.

About You

To be successful in this role, you will bring:

• At least 5 years' experience supporting senior executives or leadership teams.


• Experience managing multiple stakeholders and competing priorities.


• Experience preparing Board, Executive or Senior Leadership documentation.


• Exceptional organisational and time-management skills.


• Strong written and verbal communication skills.


• Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.


• Strong attention to detail and a commitment to accuracy.


• The ability to maintain confidentiality and exercise sound judgement.


• Strong relationship-building and stakeholder management skills.


• A proactive, adaptable and solutions-focused approach.

Why Join WasteCo?

At WasteCo, our people are at the heart of our success. We offer a supportive and collaborative environment where you'll work alongside experienced leaders and have the opportunity to make a meaningful contribution to the organisation.

This is an excellent opportunity for an experienced Executive Assistant who enjoys variety, thrives on organisation, and takes pride in delivering high-quality support to senior leaders.