Event Coordinator: Plan & Deliver Weddings & Corporate Events

New Zealand Venue Co.; Auckland; Hybrid; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Staff benefits and discounts acrossour

Job summary

Glasshouse is seeking an organised, detail-focused Event Coordinator to join the team in a full-time role, working closely with the Venue Manager to plan weddings, corporate functions, milestone celebrations and large-scale events.

From enquiry through to delivery, you’ll ensure every detail is planned, communicated and executed to a high standard, supporting setup and coordinating with venue, kitchen and operations teams to deliver memorable experiences.

Qualifications

• Previous experience in functions, events or hospitality
• Highly organised with excellent attention to detail
• Confident and professional communication skills
• Comfortable managing multiple events and competing priorities
• Strong understanding of hospitality and food and beverage operations
• Calm, solutions-focused and confident working under pressure
• Flexible availability, including evenings and weekends when events require
• Current NZ LCQ or relevant hospitality qualifications would be advantageous

Responsibilities

• Coordinate event enquiries, bookings and administration
• Work closely with clients to understand their vision and requirements
• Prepare run sheets, timelines and detailed event plans
• Coordinate requirements with venue, kitchen and operational teams
• Liaise with vendors, suppliers and internal stakeholders
• Maintain clear and professional client communication
• Support event setup, service and delivery on the day
• Manage payments and follow up on outstanding accounts
• Help create memorable experiences that encourage repeat business

Skills

Events experience

Highly organized

Communication skills

Multi-tasking

Hospitality knowledge

Calm under pressure

Evenings & weekends

NZ LCQ advantageous

Education

NZ LCQ or hospitality qualification

Job description

Glasshouse is seeking an organised, detail-focused Event Coordinator to join the team in a full-time role, working closely with the Venue Manager to plan weddings, corporate functions, milestone celebrations and large-scale events.

From enquiry through to delivery, you’ll ensure every detail is planned, communicated and executed to a high standard, supporting setup and coordinating with venue, kitchen and operations teams to deliver memorable experiences.