Event Coordinator for Cultural Festivals

Placements24; Queenstown; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary package

High-profile events

Supportive and dynamic team

Professional development and training

Career advancement opportunities

Networking opportunities within arts &

Job summary

Placements24 is seeking an experienced Event Coordinator for Queenstown to drive planning, execution, and management of vibrant cultural festivals and artistic events. This role emphasizes logistics, vendor relationships, budget oversight, and delivering memorable attendee experiences.

The successful candidate will be highly organized with strong communication skills, capable of coordinating artists, performers, and stakeholders, and ensuring safety, regulatory compliance, and smooth on-site

Qualifications

• 3+ years experience as an Event Coordinator or in a similar role.
• Proven track record planning and executing festivals or large-scale events.
• Strong project management and meticulous organizational skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency with event management software and Microsoft Office Suite.
• Ability to manage budgets effectively and work under pressure.
• Flexible to work evenings, weekends, and public holidays as required by events.

Responsibilities

• Plan and coordinate all aspects of cultural festivals and artistic events, from conception to post-event evaluation.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Source, negotiate with, and manage vendors and suppliers (caterers, security, AV).
• Develop event schedules, run sheets, and floor plans.
• Liaise with artists, performers, and stakeholders to coordinate participation.
• Oversee on-site event operations and address issues as they arise.
• Manage event registration, ticketing, and attendee services.
• Ensure compliance with health, safety, and licensing regulations.
• Post-event reporting, including financial reconciliation and stakeholder feedback collection.

Skills

Budget management

Event planning

Vendor management

Communication

Negotiation

Project management

Education

Event Management qualification

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client, a leading organization dedicated to fostering cultural and artistic expression within the Arts & Entertainment sector, is seeking a meticulous and enthusiastic Event Coordinator. This role, based in Queenstown, Eastern Cape, is pivotal in the planning, execution, and management of vibrant cultural festivals and artistic events. You will be responsible for logistics, vendor management, budget oversight, and ensuring a seamless and memorable experience for attendees and participants. The ideal candidate is highly organized, possesses strong communication skills, and has a passion for bringing artistic visions to life through successful events.

Key Responsibilities

• Plan and coordinate all aspects of cultural festivals and artistic events, from conception to post-event evaluation.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Source, negotiate with, and manage vendors and suppliers (e.g., caterers, security, AV).
• Develop event schedules, run sheets, and floor plans.
• Liaise with artists, performers, and stakeholders to coordinate their participation.
• Oversee on-site event operations, ensuring smooth execution and addressing any issues that arise.
• Manage event registration, ticketing, and attendee services.
• Ensure compliance with all health, safety, and licensing regulations.
• Post-event reporting, including financial reconciliation and stakeholder feedback collection.

Requirements

• Proven experience (3+ years) as an Event Coordinator or in a similar role, preferably within the Arts & Entertainment or events management industry.
• Demonstrable experience in planning and executing successful festivals or large-scale events.
• Strong project management and organizational skills, with meticulous attention to detail.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to manage budgets effectively and work under pressure.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules in Queenstown, Eastern Cape.
• A relevant qualification in Event Management, Hospitality, or a related field is advantageous.

Benefits

• Competitive salary package reflecting experience and responsibilities.
• Opportunity to be involved in high-profile cultural events within the region.
• A supportive and dynamic team environment.
• Professional development and training opportunities.
• Potential for career advancement within the organization.
• Networking opportunities within the arts and events industry.