Document And Administration Support

CGR Services; Whanganui; On-site; NZD 30,000 - 39,000; Part time

Job summary

Health New Zealand / Te Whatu Ora - Whanganui is seeking a part-time Document and Administration Support professional to help maintain document control, printing services, and provide essential administrative support to the Patient Safety Team and Forms Committee. The role supports digitalisation initiatives and requires the ability to work autonomously as well as in a larger team.

Applicants should be patient, proactive, and capable of improving service quality while communicating with diverse

Qualifications

• Experience with document control and administrative support.
• Ability to work with and support a team.
• Strong communication skills (verbal and written).

Responsibilities

• Maintain document control, printing services, and admin support for Patient Safety Team and Forms Committee.
• Support digitalisation initiatives and ensure documentation complies with governance processes.
• Assist in transitioning from paper to digital forms and processes.
• Work both independently and as part of a large team, remaining friendly and helpful.

Skills

Document management

Administrative support

Printing services

Digitalisation

Microsoft Office

Tools

MS Office

Word

Excel

Outlook

Job description

Document and Administration Support Community, Allied & Resources Team Health New Zealand / Te Whatu Ora - Whanganui Permanent, Part time (32 Hours pw) Health New Zealand / Te Whatu Ora Whanganui is committed to increasing the diversity of our workforce and actively focuses on employing and building a sustainable Māori workforce which supports our pro-equity commitment.

About the role

This is an exciting role in our organisation that plays an essential role in maintaining document control, printing services, and the delivery of key administrative support functions. The role provides administrative support to the Patient Safety Team, Forms Committee, and ongoing digitalisation initiatives. This role is primarily accountable for:

• To ensure that all documentation produced, printed, and distributed meets the required standards and has progressed through the appropriate approval and governance processes
• The role also ensures that documentation is managed effectively, including confirming whether a digital version is available and appropriate for use, thereby supporting consistency, compliance, and efficient information management across the organisation
• Support the transition from paper-based forms to digital solutions
• This role is varied and needs someone that can work well on their own as well as be part of large team and remain friendly and helpful at all times.

About you

Our ideal candidate will support and grow our administration service. You will have a positive outlook and an eagerness for learning new roles and process and taking your fellow colleagues along on the journey. You will be able to comfortably demonstrate:

• Being patient and client focused
• Energetic and enthusiastic for teaching and motivating your colleagues
• Working semi-autonomously
• Lead and work collaboratively
• Have a commitment to improving the quality of services
• The ability to work in partnership, and communicate with various stakeholders
• Excellent computer skills
• Excellent verbal and written communication skills
• Sound decision-making experience

Working at Health New Zealand Whanganui

Working here allows you the opportunity to grow your skill sets. Every day there are new and interesting things to learn and understand within Health New Zealand. The successful candidate will be provided support and training as negotiated with their manager.

Who we are

Whanganui is a great little progressive city with a friendly, chilled vibe. Great café culture, schools and sporting opportunities with some of the best all year-round weather in the country. The rugged west coast beaches on your doorstep allow for all year surfing, fishing or just walking for miles. Skiing and hiking on mount Ruapehu just an hour up the road, Whanganui has all your bases covered for a family friendly lifestyle. Whanganui's reputation for having some of the best value-for-money housing in New Zealand is another big-plus for many people settling in the city. With most suburbs only 15 minutes from the central business district or Whanganui Hospital residents don't have to compromise on location to make the most of their leisure time or afford a better property. Check out www.discoverwhanganui.nz/visit/ to see what your new home could look like.