Document and Administration Support

Health New Zealand - Te Whatu Ora - Southern; Wellington; On-site; NZD 42,000 - 54,000; Full time

Job summary

Health New Zealand Whanganui is seeking an administrator to provide essential support to the Patient Safety Team and Forms Committee, aiding in document control, printing services, and digitalisation initiatives. The role requires proactive collaboration with a team and ability to work independently while maintaining high standards.

The successful candidate will help transition from paper-based forms to digital solutions and contribute to ongoing information governance and service improvement

Qualifications

• Patient-focused and client-oriented
• Energetic and enthusiastic for teaching colleagues
• Lead and work collaboratively
• Commitment to improving the quality of services
• Ability to communicate with various stakeholders
• Excellent verbal and written communication skills

Responsibilities

• Ensure all documentation produced, printed, and distributed meets required standards and governance processes
• Confirm availability and suitability of digital versions to support consistency and compliance
• Support the transition from paper-based forms to digital solutions
• Adapt to varied work while remaining friendly and helpful within a large team

Skills

Patient-focused

Team collaboration

Verbal and written communication

Stakeholder communication

Willingness to learn

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Health New Zealand / Te Whatu Ora - Whanganui

Health New Zealand / Te Whatu Ora Whanganui is committed to increasing the diversity of our workforce and actively focuses on employing and building a sustainable Māori workforce which supports our pro-equity commitment.

About the role

This is an exciting role in our organisation that plays an essential role in maintaining document control, printing services, and the delivery of key administrative support functions. The role provides administrative support to the Patient Safety Team, Forms Committee, and ongoing digitalisation initiatives.

This role is primarily accountable for:

• To ensure that all documentation produced, printed, and distributed meets the required standards and has progressed through the appropriate approval and governance processes
• The role also ensures that documentation is managed effectively, including confirming whether a digital version is available and appropriate for use, thereby supporting consistency, compliance, and efficient information management across the organisation
• Support the transition from paper-based forms to digital solutions
• This role is varied and needs someone that can work well on their own as well as be part of large team and remain friendly and helpful at all times.

About you

Our ideal candidate will support and grow our administration service. You will have a positive outlook and an eagerness for learning new roles and process and taking your fellow colleagues along on the journey.

You will be able to comfortably demonstrate:

• Being patient and client focused
• Energetic and enthusiastic for teaching and motivating your colleagues
• Lead and work collaboratively
• Have a commitment to improving the quality of services
• The ability to work in partnership, and communicate with various stakeholders
• Excellent verbal and written communication skills

If you are looking for an interesting role then this could be for you.

Working at Health New Zealand Whanganui

Working here allows you the opportunity to grow your skill sets. Every day there are new and interesting things to learn and understand within Health New Zealand. The successful candidate will be provided support and training as negotiated with their manager.

Who we are

Whanganui is a great little progressive city with a friendly, chilled vibe. Great café culture, schools and sporting opportunities with some of the best all year-round weather in the country. The rugged west coast beaches on your doorstep allow for all year surfing, fishing or just walking for miles. Skiing and hiking on mount Ruapehu just an hour up the road, Whanganui has all your bases covered for a family friendly lifestyle.

Whanganui's reputation for having some of the best value-for-money housing in New Zealand is another big-plus for many people settling in the city. With most suburbs only 15 minutes from the central business district or Whanganui Hospital residents don't have to compromise on location to make the most of their leisure time or afford a better property.

Check out www.discoverwhanganui.nz/visit/to see what your new home could look like.