Team Administrator - Clinical Support Services

New Zealand Government; Northland; On-site; NZD 50,000 - 70,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Team Administrator to provide high‑quality administrative, operational and coordination support to the Clinical Support Services Directorate, based at Whangārei Hospital in Northland. This dynamic role supports cardiology, renal, diabetes, cancer and pathology services, with flexible hours and 1.4FTE across permanent full- and part-time positions.

You will coordinate meetings, manage records, assist with recruitment and onboarding, workforce

Qualifications

• Proven experience in an administrative, team support, personal assistant or coordination role.
• Advanced organisational, planning and time management skills.
• Strong Microsoft Office skills and confidence learning new systems.
• Experience coordinating meetings, preparing documentation, taking minutes and maintaining accurate records.
• Excellent written and verbal communication skills, with professionalism and discretion.
• Flexibility to adapt to change and resilience.
• Understanding Te Tiriti o Waitangi and commitment to providing culturally safe and equitable services.
• A current full New Zealand Drivers Licence.

Responsibilities

• Provide administrative, operational and coordination support to the Clinical Support Services Directorate.
• Coordinate meetings and manage administrative processes.
• Support workforce rostering, recruitment and onboarding activities.
• Maintain accurate records and documentation; help ensure smooth day‑to‑day operations.

Skills

Administrative experience

Organisational skills

Communication skills

Meeting coordination

Team collaboration

Tools

Microsoft Office

Job description

Permanent full and part-time roles available (1.4FTE) working on the Whangārei Hospital campusA varied and rewarding opportunity to work alongside clinical and operational leaders, providing essential administrative and coordination support across a diverse range of specialist servicesBe part of a collaborative team environment where your organisational skills and initiative will directly contribute to improving patient and staff experiencesHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Team Administrator, you will provide high-quality administrative, operational and coordination support to the Clinical Support Services Directorate. This is a dynamic role where no two days are the same. The Directorate supports a range of specialist services including Cardiology, Renal, Diabetes, Cancer & Blood, Radiology and Pathology. Working closely with Service Managers, Clinical Leads and multidisciplinary teams, you will coordinate meetings, manage administrative processes, support workforce and roster administration, assist with recruitment and onboarding activities, maintain accurate records and documentation, and help ensure the smooth day-to-day operation of the Directorate. Your excellent organisational skills, attention to detail and ability to manage priorities will be key to your success.

About the Team/Service/Location

The Clinical Support Services Directorate brings together a range of specialist services that provide vital diagnostic, treatment and support functions for patients across Te Tai Tokerau. The role supports services that are dedicated to delivering high-quality, patient-centred care and improving health outcomes for our communities. Based at Whangārei Hospital, you will enjoy the benefits of living and working in Northland, with its stunning coastline, warm climate and relaxed lifestyle.

About you

As an experienced administrator, you will be highly organised, adaptable and confident working in a busy environment where priorities can change quickly. You will enjoy working collaboratively with a wide range of people and take pride in delivering high-quality support services. You will have:

• Proven experience in an administrative, team support, personal assistant or coordination role
• Advanced organisational, planning and time management skills, with the ability to manage competing priorities
• Strong Microsoft Office skills and confidence learning new systems and technologies
• Experience coordinating meetings, preparing documentation, taking minutes and maintaining accurate records
• Excellent written and verbal communication skills, with a high level of professionalism, discretion and attention to detail
• Flexibility to adapt to change and exhibit resilience and dependability.
• An understanding of Te Tiriti o Waitangi and a commitment to providing culturally safe and equitable services
• A current full New Zealand Drivers Licence

This is an excellent opportunity for a proactive administrator who enjoys variety, thrives in a fast-paced environment and wants to make a meaningful contribution to healthcare services across Te Tai Tokearu.

Working at Health New ZealandHealth New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.