Document and Administration Support

New Zealand Government; Whanganui; On-site; NZD 40,000 - 56,000; Part time

Job summary

Health New Zealand / Te Whatu Ora Whanganui is seeking an adaptable Document and Administration Support to maintain document control, printing services, and provide essential administrative support to the Patient Safety Team and Forms Committee.

The role involves ensuring documentation meets governance standards, supporting digitalisation, and contributing to ongoing improvement across the organisation. Ability to work independently within a large team is essential.

Qualifications

• Patience and client-focused approach in interactions.
• Energetic and enthusiastic for teaching and motivating colleagues.
• Ability to work semi-autonomously and take initiative.
• Lead and collaborate effectively within teams.
• Commitment to improving service quality and stakeholder communication.
• Excellent computer skills and proficient written and verbal communication.

Responsibilities

• Ensure documentation produced, printed, and distributed meets required standards and governance.
• Manage documentation to confirm digital versions are available and appropriate for use.
• Support transition from paper-based forms to digital solutions.

Skills

Patience

Client focused

Excellent communication

Team collaboration

Digital literacy

Job description

Document and Administration SupportCommunity, Allied & Resources TeamHealth New Zealand / Te Whatu Ora - WhanganuiPermanent, Part time (32 Hours pw)Health New Zealand / Te Whatu Ora Whanganui

About the role

This is an exciting role in our organisation that plays an essential role in maintaining document control, printing services, and the delivery of key administrative support functions. The role provides administrative support to the Patient Safety Team, Forms Committee, and ongoing digitalisation initiatives.

• To ensure that all documentation produced, printed, and distributed meets the required standards and has progressed through the appropriate approval and governance processes
• The role also ensures that documentation is managed effectively, including confirming whether a digital version is available and appropriate for use, thereby supporting consistency, compliance, and efficient information management across the organisation
• Support the transition from paper-based forms to digital solutions

This role is varied and needs someone that can work well on their own as well as be part of large team and remain friendly and helpful at all times.

About you

Our ideal candidate will support and grow our administration service. You will have a positive outlook and an eagerness for learning new roles and process and taking your fellow colleagues along on the journey.

You will be able to comfortably demonstrate:
Being patient and client focused
Energetic and enthusiastic for teaching and motivating your colleagues
Working semi-autonomously
Lead and work collaboratively
Have a commitment to improving the quality of services The ability to work in partnership, and communicate with various stakeholders
Excellent computer skills
Excellent verbal and written communication skills
Sound decision-making experience

Working at Health New Zealand Whanganui

Working here allows you the opportunity to grow your skill sets. Every day there are new and interesting things to learn and understand within Health New Zealand. The successful candidate will be provided support and training as negotiated with their manager.

Who we are

Whanganui is a great little progressive city with a friendly, chilled vibe. Great café culture, schools and sporting opportunities with some of the best all year-round weather in the country. The rugged west coast beaches on your doorstep allow for all year surfing, fishing or just walking for miles. Skiing and hiking on mount Ruapehu just an hour up the road, Whanganui has all your bases covered for a family friendly lifestyle. Whanganui's reputation for having some of the best value-for-money housing in New Zealand is another big-plus for many people settling in the city. With most suburbs only 15 minutes from the central business district or Whanganui Hospital residents don't have to compromise on location to make the most of their leisure time or afford a better property.Check out www.discoverwhanganui.nz/visit/to see what your new home could look like.