Digital Document Controller: EDMS & Records

Fulton Hogan; Tauranga; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

KiwiSaver employer contributions

Fuel discount card

Parental leave top-up and return-to‑to

Family scholarships

Ongoing training and development

Job summary

Fulton Hogan is seeking a Digital Document Specialist to join our Auckland office, initially supporting Takitimu North Link in Te Puna while the role may work from Auckland. The role acts as Gate Keeper for project documentation, controlling reports, drawings, contracts and confidential electronic documents with external parties.

You will maintain EDRMS, ensure filing, version control, metadata tagging, train staff, run reports, and assist handover documentation.

Qualifications

• Knowledge of EDRMS preferred, otherwise training will be provided.
• Strong MS Office suite expertise and good process knowledge.
• Knowledge of SharePoint and Metadata is advantageous but not necessary.
• Strong attention to detail including both written and oral communication skills.
• Adaptability to learn and develop new systems quickly.
• Prior construction experience is an advantage but not a requirement.
• A Records & Information or Business Administration qualification will be advantageous but is not essential.

Responsibilities

• Maintain Electronic Document Records Management System (EDRMS) by reviewing daily uploads.
• Maintain and manage all project/organisational documents, ensuring correct filing, version control, and easy retrieval.
• Implement and enforce document control procedures, standards, numbering systems, and naming conventions.
• Receive, check, track, register, and distribute documents to relevant stakeholders.
• Ensuring correct metadata information tags is applied correctly.
• Train and support staff and contractors in correct document control processes and system use.
• Run reports when required and offer training and support of the EDRMS to necessary stakeholders.
• Prepare, organise, and archive final documentation for project handover and long-term records.
• Working alongside a variety of Project Managers, Engineers and other technical members.

Skills

MS Office

SharePoint

Metadata

Attention to detail

Training staff

Adaptability

Education

Records & Information qualification

Tools

EDRMS

Documentation management

Job description

Fulton Hogan is seeking a Digital Document Specialist to join our Auckland office, initially supporting Takitimu North Link in Te Puna while the role may work from Auckland. The role acts as Gate Keeper for project documentation, controlling reports, drawings, contracts and confidential electronic documents with external parties.

You will maintain EDRMS, ensure filing, version control, metadata tagging, train staff, run reports, and assist handover documentation.