Defence Site Administrator & Contracts Coordinator

Citycare Property; Palmerston North; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Stable employment

Annual health checks

Wellbeing support

Career development

Boost programme discounts

Job summary

Citycare Property is seeking an Administrator to join the team at Linton Military Camp. In a busy environment you will coordinate information, support contract administration, maintain records and help keep activities on track.

You’ll handle invoicing, reporting, inductions and compliance tasks while working with contractors and stakeholders to ensure smooth operations behind the scenes.

Qualifications

• Experience in an administration, coordination or support role.
• Strong organisation skills and attention to detail.
• Confidence using Microsoft Office and learning new systems.
• Great communication and relationship-building skills.
• Ability to manage competing priorities.
• Positive, can-do attitude and willingness to help wherever needed.
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.
• Legal right to work in Aotearoa and willingness to pass security checks.

Responsibilities

• Providing contract administration, invoicing and documentation support.
• Maintaining accurate records, reports and business information.
• Coordinating inductions for employees and subcontractors.
• Supporting Health & Safety and compliance administration.
• Preparing KPI and client reporting.
• Updating systems and ensuring information remains accurate.
• Providing administrative support to help projects run smoothly.

Skills

Administration

Coordination

Communication

Time management

Tools

Microsoft Office

Contract management systems

Job description

Citycare Property is seeking an Administrator to join the team at Linton Military Camp. In a busy environment you will coordinate information, support contract administration, maintain records and help keep activities on track.

You’ll handle invoicing, reporting, inductions and compliance tasks while working with contractors and stakeholders to ensure smooth operations behind the scenes.