Administrator

Citycare Property; Linton; On-site; NZD 42,000 - 62,000; Full time

Benefits offered by this job

Stable employment

Free health checks and vaccinations

Counselling and wellbeing support

Career development

Employee discounts

Job summary

Citycare Property, partnering with the New Zealand Defence Force, is seeking an Administrator to join our team at Linton Military Camp. In this role you’ll coordinate information, support contract administration, maintain records and ensure activities stay on track.

You’ll work with operations teams, contractors and stakeholders, providing administrative support across reporting, inductions, compliance and health & safety. A positive, organized attitude and strong MS Office skills are essential.

Qualifications

• Experience in an administration, coordination or support role.
• Strong organisation skills and attention to detail.
• Confidence using Microsoft Office and learning new systems.
• Great communication and relationship-building skills.
• The ability to manage competing priorities.
• A positive, can-do attitude and willingness to help wherever needed.
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.

Responsibilities

• Supporting contract administration, invoicing and documentation
• Maintaining accurate records, reports and business information
• Coordinating inductions for employees and subcontractors
• Supporting Health & Safety and compliance administration
• Preparing KPI and client reporting
• Updating systems and ensuring information remains accurate
• Providing administrative support that helps projects and services run smoothly

Job description

Citycare Property is proud to partner with the New Zealand Defence Force, maintaining the facilities that support Defence operations across New Zealand.

We're looking for an Administrator to join our team at Linton Military Camp. Working in this unique environment, you'll help keep day-to-day operations running smoothly by coordinating information, supporting contract administration, maintaining records, and ensuring key activities stay on track. You'll work closely with operational teams, contractors and stakeholders, becoming a trusted person who helps everything come together behind the scenes.

As the Administrator, you'll be the hub that keeps information, documentation and key processes running smoothly across the site. This is a varied role where you’ll be providing support across administration, reporting, coordination and compliance activities

Your day-to-day work will include:

Supporting contract administration, invoicing and documentation

Maintaining accurate records, reports and business information

Coordinating inductions for employees and subcontractors

Supporting Health & Safety and compliance administration

Preparing KPI and client reporting

Updating systems and ensuring information remains accurate

Providing administrative support that helps projects and services run smoothly

For further details on the role see the full position description

We're looking for someone who enjoys being organised, takes pride in accuracy and can build positive relationships with a wide range of people.

You’ll ideally have:

Experience in an administration, coordination or support role

Strong organisation skills and attention to detail

Confidence using Microsoft Office and learning new systems

Great communication and relationship-building skills

The ability to manage competing priorities

A positive, can-do attitude and willingness to help wherever needed

Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.

The legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check

Ability to meet NZDF specific security requirements

If you don't meet every requirement but believe you'd be a great fit, we'd still encourage you to apply.

At Citycare Property, our people are at the heart of everything we do. In return, you'll enjoy:

• Stable employment with a respected New Zealand organisation
• Free annual health checks, flu vaccinations and skin checks
• Access to confidential counselling and wellbeing support
• Career development and learning opportunities
• Great discounts through our employee Boost programme

Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa's social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainable social, environmental and cultural outcomes while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Te Uru Tāngata Centre For Workplace Inclusion.We honour Te Tiriti o Waitangi and actively grow Te Ao Māori knowledge within our teams. If you are invited to an interview, please let us know any support you may need.