Frontline Facilities & Visitor Services Coordinator

City Care Property; Wellington; On-site; NZD 52,000 - 70,000; Full time

Job summary

Citycare Property is seeking a Building Services Coordinator for the Somme Defence Centre in Trentham, Wellington. You will manage reception, visitor flow, meeting room bookings, access control, and supplier coordination to keep the site running smoothly.

The role blends office administration with facilities coordination and health and safety support, acting as the first point of contact for staff, contractors and visitors on a busy Defence site.

Qualifications

• Organised with strong attention to detail.
• Confident in a busy, customer-facing environment.
• Friendly, approachable and professional.

Responsibilities

• Reception and visitor management.
• Meeting room bookings and set-ups.
• Managing building access cards and car park allocations.
• Mail, courier and package coordination.
• Ordering office supplies and workplace amenities.
• Maintaining locker registers and shared facility records.
• Supporting contractors and service providers onsite.
• Logging maintenance requests and following up issues.
• Delivering building inductions and access administration.
• Supporting health, safety and emergency preparedness activities.
• Responding to day-to-day building and workplace queries.

Skills

Organisational skills

Customer service

Communication

Office administration

Facilities coordination

Stakeholder engagement

Multi-tasking

Job description

Citycare Property is seeking a Building Services Coordinator for the Somme Defence Centre in Trentham, Wellington. You will manage reception, visitor flow, meeting room bookings, access control, and supplier coordination to keep the site running smoothly.

The role blends office administration with facilities coordination and health and safety support, acting as the first point of contact for staff, contractors and visitors on a busy Defence site.