Contracts Administrator

Talent Propeller Limited; Invercargill City; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible working environment

Career progression opportunities

Employee health and well-being

Kiwisaver and Superannuation Schemes

Sick leave from day one

Appointment time leave

Job summary

Invercargill City Council invites you to apply for the role of Contracts Administrator. This permanent, full-time position supports the administration of the Council's contract portfolio, focusing on maintaining accurate records and facilitating contract processes.

The ideal candidate will bring a NZQA Level 4 certificate in business administration, strong attention to detail, and excellent organizational skills.

Qualifications

• Experience in contract administration, business administration, or records management.
• Proven ability to manage multiple deadlines and priorities.
• The ability to build effective working relationships across a diverse organization.

Responsibilities

• Maintain Council's contract registers and records.
• Support administration of contract documentation.
• Track contract milestones and compliance requirements.
• Process contract claims and invoices.
• Support supplier onboarding and contract implementation.
• Assist with audits and compliance reviews.

Skills

Contract administration

Attention to detail

Organizational skills

Communication skills

Relationship building

Process improvement

Education

NZQA Level 4 certificate in business administration

Tools

TechOne

Job description

Are you ready to be a part of something exceptional? Invercargill City Council invites you to become a driving force in our future-focused team. With a vibrant atmosphere and an unwavering commitment to our values-positivity, respect, responsibility, and above and beyond,we're passionate about creating a team full of outstanding individuals who are as passionate about shaping the future as we are.

As Contracts Administrator, you'll support the administration of Council's contract portfolio, helping ensure contract records, milestones and compliance requirements are accurately maintained and monitored. Working with contract managers, suppliers and stakeholders across the organisation, you'll support the smooth running of contract processes while contributing to strong governance and the delivery of services that benefit our community.

What you will do:

• Maintain Council's contract registers and records.
• Support the administration of contract documentation, including variations, extensions and renewals.
• Track contract milestones, expiry dates and compliance requirements.
• Process contract claims, invoices, purchase orders and related administration within TechOne.
• Support supplier onboarding and contract implementation activities.
• Maintain accurate document control and record management practices.
• Assist with audits and compliance reviews.
• Support continuous improvement initiatives across contract management processes.

What you will bring:

• NZQA Level 4 certificate in business administration, contract administration or a related field, or equivalent relevant experience.
• Experience in contract administration, business administration, records management or a similar position.
• Excellent attention to detail and a commitment to accuracy.
• Strong organisational and coordination skills.Proven ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills.
• The ability to build effective working relationships across a diverse organisation.
• A proactive approach and willingness to continually improve processes.

What we offer:

• Flexible working environment
• Career progression and training/development opportunities
• Positive focus of employee health and well-being: Free flu vaccines, EAP services, 50% off eye exams, discounted gym memberships etc
• Kiwisaver and Superannuation Schemes
• Access to sick leave from day one of employment
• Appointment time leave: Up to 2 hours for important appointments e.g. Doctor, bank, dentist

This is a permanent, full-time position working Monday to Friday, with standard hours of 8.00am to 5.00pm.

Waihōpai Invercargill is New Zealand's southernmost city and the heart and hub of Southland. We're known for our lush green spaces, like award-winning Queens Park, our long summer daylight hours and our local legend Burt Munro. Our city has character, charm and a laidback atmosphere. There's outstanding nature reserves, Ōreti Beach and the Waihōpai River to explore plus our lively restaurants complemented by a thriving entertainment and arts scene which are hard to beat! The sensible gridded layout featuring wide streets ensures a convenient 10-minute drive to work. Who wouldn't want to call this place home?

Want to know more? View the full position description or contact Invercargill City Council at [phone].

Applications close 27 September 2026. Please note applications will be processed as they are received and we encourage you to apply early as this advert may be removed at any time.

Applicants must have the legal right to live and work in New Zealand. While all applications will be considered, preference will be given to candidates currently residing in New Zealand.