Administrator - Linton

Citycare Property; Palmerston North; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Stable employment

Annual health checks

Wellbeing support

Career development

Boost programme discounts

Job summary

Citycare Property is seeking an Administrator to join the team at Linton Military Camp. In a busy environment you will coordinate information, support contract administration, maintain records and help keep activities on track.

You’ll handle invoicing, reporting, inductions and compliance tasks while working with contractors and stakeholders to ensure smooth operations behind the scenes.

Qualifications

• Experience in an administration, coordination or support role.
• Strong organisation skills and attention to detail.
• Confidence using Microsoft Office and learning new systems.
• Great communication and relationship-building skills.
• Ability to manage competing priorities.
• Positive, can-do attitude and willingness to help wherever needed.
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.
• Legal right to work in Aotearoa and willingness to pass security checks.

Responsibilities

• Providing contract administration, invoicing and documentation support.
• Maintaining accurate records, reports and business information.
• Coordinating inductions for employees and subcontractors.
• Supporting Health & Safety and compliance administration.
• Preparing KPI and client reporting.
• Updating systems and ensuring information remains accurate.
• Providing administrative support to help projects run smoothly.

Skills

Administration

Coordination

Communication

Time management

Tools

Microsoft Office

Contract management systems

Job description

Citycare Property is proud to partner with the New Zealand Defence Force, maintaining the facilities that support Defence operations across New Zealand.

We\'re looking for an Administrator to join our team at Linton Military Camp. Working in this unique environment, you\'ll help keep day-to-day operations running smoothly by coordinating information, supporting contract administration, maintaining records, and ensuring key activities stay on track. You\'ll work closely with operational teams, contractors and stakeholders, becoming a trusted person who helps everything come together behind the scenes.

What You\’ll Be Doing | Ngā Kawenga Takohanga

As the Administrator, you\'ll be the hub that keeps information, documentation and key processes running smoothly across the site. This is a varied role where you\’ll be providing support across administration, reporting, coordination and compliance activities

Your day-to-day work will include:

• Supporting contract administration, invoicing and documentation
• Maintaining accurate records, reports and business information
• Coordinating inductions for employees and subcontractors
• Supporting Health & Safety and compliance administration
• Preparing KPI and client reporting
• Updating systems and ensuring information remains accurate
• Providing administrative support that helps projects and services run smoothly

For further details on the role see the full position description: PD-Administrator-Linton.pdf

What We\’re Looking For | Ā Mātou e Rapu Ana

We\'re looking for someone who enjoys being organised, takes pride in accuracy and can build positive relationships with a wide range of people.

You\’ll ideally have:

• Experience in an administration, coordination or support role
• Strong organisation skills and attention to detail
• Confidence using Microsoft Office and learning new systems
• Great communication and relationship-building skills
• The ability to manage competing priorities
• A positive, can-do attitude and willingness to help wherever needed
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.
• The legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check
• Ability to meet NZDF specific security requirements

If you\'re an organised administrator who enjoys bringing people, information and processes together, we\'d love to hear from you.

Benefits| Ngā painga

At Citycare Property, our people are at the heart of everything we do. In return, you\'ll enjoy:

• Stable employment with a respected New Zealand organisation
• Free annual health checks, flu vaccinations and skin checks
• Access to confidential counselling and wellbeing support
• Career development and learning opportunities
• Great discounts through our employee Boost programme

About Us | M\’ō Mātou

Citycare Property is a proudly Kiwi-owned, values-driven organisation focused on building, maintaining, and renewing Aotearoa\'s social infrastructure. We partner with local and central government to care for the spaces where communities connect, thrive, and access essential services. Our purpose is to Enhance the Wellbeing of our Communities by championing sustainable social, environmental and cultural outcomes while prioritising local people and businesses.

We are committed to diversity, equity, inclusion, and belonging, and welcome applicants from all backgrounds. We are proud members of Pride Pledge and Te Uru Tāngata Centre For Workplace Inclusion. We honour Te Tiriti o Waitangi and actively grow Te Ao Māori knowledge within our teams. If you are invited to an interview, please let us know any support you may need.

Discover why our people love working with us here