Corporate Operations & Projects Coordinator

IHC New Zealand; Wellington; On-site; NZD 61,000 - 76,000; Full time

Job summary

IHC New Zealand is seeking a Corporate Operations Coordinator based at the National Office in Wellington CBD. The role provides quality coordination and operational support across corporate functions to ensure smooth service delivery and efficient business operations.

You will coordinate facilities, insurance administration, procurement, vendor support, and project delivery, while maintaining records and supporting financial administration.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Strong customer service, relationship management and communication skills.
• Good judgement and handling of confidentiality and information management.
• Ability to coordinate multiple administrative activities through to completion.
• Adaptability and willingness to learn new systems and ways of working.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams and SharePoint.

Responsibilities

• Coordinate IHC National Office facilities, maintenance, workplace services and reception cover.
• Manage administration of corporate insurance policies, claims and reporting.
• Coordinate procurement activities, supplier engagement, contract administration and reporting.
• Provide first-line support for corporate systems, vendors and service requests.
• Coordinate delivery of corporate projects and organisational initiatives.
• Support motor vehicle fleet operations and administration.
• Maintain accurate records, systems, and corporate information.
• Prepare reports, correspondence, and business documentation.
• Coordinate meetings, workshops, and organisational events.
• Support financial administration, including invoices, purchasing, and travel arrangements.
• Contribute to continuous improvement of systems, processes, and services.

Skills

Organisational skills

Customer service

Relationship management

Communication

Confidentiality

Adaptability

MS 365

Tools

MS 365 applications

Job description

IHC New Zealand is seeking a Corporate Operations Coordinator based at the National Office in Wellington CBD. The role provides quality coordination and operational support across corporate functions to ensure smooth service delivery and efficient business operations.

You will coordinate facilities, insurance administration, procurement, vendor support, and project delivery, while maintaining records and supporting financial administration.