Corporate Operations Coordinator

IHC New Zealand; Wellington; On-site; NZD 61,000 - 76,000; Full time

Job summary

IHC New Zealand is seeking a Corporate Operations Coordinator based at the National Office in Wellington CBD. The role provides quality coordination and operational support across corporate functions to ensure smooth service delivery and efficient business operations.

You will coordinate facilities, insurance administration, procurement, vendor support, and project delivery, while maintaining records and supporting financial administration.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Strong customer service, relationship management and communication skills.
• Good judgement and handling of confidentiality and information management.
• Ability to coordinate multiple administrative activities through to completion.
• Adaptability and willingness to learn new systems and ways of working.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams and SharePoint.

Responsibilities

• Coordinate IHC National Office facilities, maintenance, workplace services and reception cover.
• Manage administration of corporate insurance policies, claims and reporting.
• Coordinate procurement activities, supplier engagement, contract administration and reporting.
• Provide first-line support for corporate systems, vendors and service requests.
• Coordinate delivery of corporate projects and organisational initiatives.
• Support motor vehicle fleet operations and administration.
• Maintain accurate records, systems, and corporate information.
• Prepare reports, correspondence, and business documentation.
• Coordinate meetings, workshops, and organisational events.
• Support financial administration, including invoices, purchasing, and travel arrangements.
• Contribute to continuous improvement of systems, processes, and services.

Skills

Organisational skills

Customer service

Relationship management

Communication

Confidentiality

Adaptability

MS 365

Tools

MS 365 applications

Job description

• Contribute to meaningful mahi that makes a difference.
• Based in National Office, Wellington CBD
• Full-time permanent role, $61k - $76k

Mō te tšunga | About the role

As The Corporate Operations Coordinator, You’ll Provide Quality Coordination And Operational Support Across Corporate Functions, Supporting The Delivery Of Great Experiences And Services Across IHC. You’ll Work Across a Range Of Activities To Ensure The Smooth Delivery Of Services, Effective Workflow Management And Efficient Business Operations. Providing a Proactive Customer Service Approach, You’ll Connect People And Processes, Helping The Group Operate Smoothly. You Will Also

• Coordinate IHC National Office facilities, maintenance, workplace services and provide reception cover when required.
• Manage the administration of organisational corporate insurance policies, claims and reporting.
• Coordinate organisational procurement activities, supplier engagement, contract administration and reporting.
• Provide first-line support for corporate systems, vendors, and service requests.
• Coordinate the delivery of corporate projects and organisational initiatives.
• Support motor vehicle fleet operations and administration.
• Maintain accurate records, systems, and corporate information.
• Prepare reports, correspondence, and business documentation.
• Coordinate meetings, workshops, and organisational events.
• Support financial administration, including invoices, purchasing, and travel arrangements.
• Contribute to continuous improvement of systems, processes, and services.

Ngč pūmanawatanga ōu | What you will bring

Role

The ideal person for this role will be experienced in providing strong organisational, administrative support with a customer-focused approach and a commitment to delivering efficient and responsive services. You’ll have the ability to build positive working relationships, embrace continuous improvement, and a desire to contribute to smooth operational workplace services. You will also bring:

• Strong organisational skills, with the ability to manage competing priorities.
• Excellent attention to detail and a commitment to accuracy.
• Strong customer service, relationship management and communication skills.
• Sound judgement and an understanding of confidentiality, privacy and information management.
• The ability to coordinate multiple administrative activities and see tasks through to completion.
• Adaptability and willingness to learn new systems, technologies and ways of working.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams and SharePoint.

Nūo te rourou | What’s in it for you?

This is a wonderful opportunity to make a real difference in people’s lives and communities by being part of an organisation with a strong social purpose. This is a varied and engaging role with plenty of responsibility, ongoing development and learning opportunities in a supportive and collaborative team environment.

Mō mčč | About us

IHC has more than 25 Associations across New Zealand. Associations provide an opportunity for members to contribute to IHC’s work in communities on a voluntary basis. Associations undertake a range of activities all directed at enhancing the lives of people with intellectual disabilities and their families. They are an important link between IHC and the broader community.

Applications close Friday 2 October 2026 at 11.55pm

The IHC Group is committed to Te Tiriti o Waitangi and actively seek a diverse applicant pool. We encourage candidates of all backgrounds to apply. We welcome all kinds of diversity and the different perspectives such diversity brings to our work. Applicants must have the legal right to work in New Zealand.