Contracts Administrator

Tātaki Auckland Unlimited; Auckland; On-site; NZD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible working conditions

Diversity & inclusion

Job summary

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency, seeking a Contracts Coordinator to support the Contracts Manager and Property Unit in delivering high-quality contract management across a diverse portfolio. You will administer, financially manage and ensure compliance for service contracts, leases and capital contracts.

You will monitor KPIs, assist with audits, raise POs, process invoices, and support month-end and year-end processes while building strong

Qualifications

• Tertiary qualification in business administration or equivalent knowledge.
• At least five years’ relevant experience in contract administration, tendering and procurement.
• Experience in financial administration, asset management or facilities management is preferred.
• Proficiency in Microsoft Office; SAP and/or Momentus preferred; knowledge of local government procurement practices is advantageous.

Responsibilities

• Maintain accurate contract and lease documentation, track key dates, and ensure records meet TAU requirements.
• Support supplier and contractor performance by monitoring KPIs, audits, reports and meeting documentation.
• Process financial administration tasks including PO creation, invoice processing, payments, claims and retentions; assist with month- and year-end processes.
• Assist with budget tracking and forward planning by preparing financial reports and highlighting variances and risks.
• Help improve contract administration systems and build strong relationships with stakeholders, contractors and suppliers.

Skills

Contract administration

Tendering

Procurement

Analytical skills

Attention to detail

Communication

Stakeholder management

Problem solving

Pressure management

Education

Tertiary qualification in business administration or equivalent

Tools

Microsoft Office

SAP

Momentus

Job description

• Full-time, permanent opportunity within TAU’s Property Unit
• Use your contract administration, tendering and procurement expertise
• Manage key contracts, financial processes and supplier relationships

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency. It enriches the cultural life and vibrancy of Auckland through events, experiences and taonga (treasures). Its work connects communities, celebrates identity and grows Auckland’s reputation as a world-class place to live, visit and belong. TAU is a proud Auckland Council-controlled organisation.

He angitūtanga: The opportunity

This full-time, permanent opportunity will see you play an important role in supporting the Contracts Manager and wider Property Unit to deliver high-quality contract management across a diverse portfolio of property-related operational and capital contracts. You’ll provide essential administrative, financial and quality assurance support throughout the contract lifecycle, with a particular focus on service contracts, property leases and capital construction contracts. Your work will help ensure our facilities remain compliant, safe and fit for purpose while supporting effective procurement, financial management and contractor performance.

In this role, you will:

• Maintain accurate and complete contract and lease documentation, track key dates and obligations, investigate information gaps, and ensure records comply with TAU systems, policies and procurement requirements.
• Support supplier and contractor performance by monitoring KPIs, assisting with contract audits, preparing reports and meeting documentation, and escalating risks or instances of non-compliance.
• Deliver timely financial administration, including raising purchase orders, processing invoices and payments, managing claims and retentions, and supporting month-end and year-end processes.
• Assist with contract budget tracking and forward planning by preparing financial reports, identifying variances and risks, and supporting operational and capital budget holders.
• Help continuously improve contract administration systems, tools and processes while building positive relationships with internal stakeholders, contractors and suppliers.

He kōrero mōu: About you

We’re looking for someone who has worked in a similar role before and understands the practical requirements of tendering, procurement and contract administration. You’ll bring strong analytical and problem‑solving skills, excellent attention to detail and a proactive, adaptable approach. Comfortable managing competing priorities, you’ll be able to work independently, meet deadlines and maintain a high standard of service, even when working under pressure. Your clear communication and relationship‑building skills will enable you to work confidently with contractors, suppliers and stakeholders at all levels.

To be successful in this role, you will have:

• A tertiary qualification in business administration or equivalent knowledge gained through relevant professional experience, along with a current New Zealand driver licence.
• At least five years’ relevant experience, including proven hands‑on experience in contract administration, tendering and procurement. Experience in financial administration, asset management or facilities management is strongly preferred.
• Strong administrative and record‑keeping skills, with experience maintaining accurate contract documentation and liaising confidently with contractors and stakeholders.
• Proficiency in Microsoft Office, with working knowledge of SAP and/or Momentus preferred. An understanding of local government financial and procurement practices would also be an advantage.

Ngā āhuatanga kei a mātou: What we offer

At TAU, you will join a dynamic, supportive environment where your mahi (work) will directly impact the lives of over 1.7 million Aucklanders. We offer flexible working conditions, a focus on well‑being, and a culture of continuous improvement.

We are proud to be recognised for our commitment to diversity, equity and inclusion. We are accredited by GenderTick, a signatory of the Pride Pledge. These commitments reflect our ongoing efforts to create a workplace where all staff feel valued, respected, and empowered to thrive. Together, we can create a Tāmaki Makaurau we can all be proud of.

Tātaki Auckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

Employees in receipt of salary protection and/or on the predecessor Tātaki Auckland Unlimited terms and conditions of employment, please note that the salary protection and/or predecessor Tātaki Auckland Unlimited terms and conditions, including relocation, apply to your current position. Should you change to a new position (other than any secondment) you will be issued with a new employment letter of offer with current Auckland Unlimited terms and conditions.