Contracts & Procurement Specialist - Flexible Work

Tātaki Auckland Unlimited; Auckland; On-site; NZD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible working conditions

Diversity & inclusion

Job summary

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency, seeking a Contracts Coordinator to support the Contracts Manager and Property Unit in delivering high-quality contract management across a diverse portfolio. You will administer, financially manage and ensure compliance for service contracts, leases and capital contracts.

You will monitor KPIs, assist with audits, raise POs, process invoices, and support month-end and year-end processes while building strong

Qualifications

• Tertiary qualification in business administration or equivalent knowledge.
• At least five years’ relevant experience in contract administration, tendering and procurement.
• Experience in financial administration, asset management or facilities management is preferred.
• Proficiency in Microsoft Office; SAP and/or Momentus preferred; knowledge of local government procurement practices is advantageous.

Responsibilities

• Maintain accurate contract and lease documentation, track key dates, and ensure records meet TAU requirements.
• Support supplier and contractor performance by monitoring KPIs, audits, reports and meeting documentation.
• Process financial administration tasks including PO creation, invoice processing, payments, claims and retentions; assist with month- and year-end processes.
• Assist with budget tracking and forward planning by preparing financial reports and highlighting variances and risks.
• Help improve contract administration systems and build strong relationships with stakeholders, contractors and suppliers.

Skills

Contract administration

Tendering

Procurement

Analytical skills

Attention to detail

Communication

Stakeholder management

Problem solving

Pressure management

Education

Tertiary qualification in business administration or equivalent

Tools

Microsoft Office

SAP

Momentus

Job description

Tātaki Auckland Unlimited (TAU) is Auckland’s cultural, events and destination agency, seeking a Contracts Coordinator to support the Contracts Manager and Property Unit in delivering high-quality contract management across a diverse portfolio. You will administer, financially manage and ensure compliance for service contracts, leases and capital contracts.

You will monitor KPIs, assist with audits, raise POs, process invoices, and support month-end and year-end processes while building strong