Procurement Administrator

Watercare Services Limited; Auckland; On-site; NZD 52,000 - 70,000; Full time

Benefits offered by this job

Training and development opportunities

Life and income protection insurance

Generous parental leave

Employee discounts

Job summary

Watercare Services Limited in Auckland is seeking a highly organized Procurement Administrator Contractor to join for six months. You will provide day-to-day admin support across procurement activities, ensuring supplier information, contracts and purchase orders are processed accurately and efficiently.

You’ll work with procurement, suppliers and teams, handling queries and maintaining procurement data in Infor LN and the MS365 suite.

Qualifications

• Experience in procurement, purchasing or supply chain administration
• Experience raising and managing purchase orders
• Strong data-entry skills and attention to detail
• Ability to work with procurement, finance or enterprise systems
• Excellent written and verbal communication skills
• Ability to manage confidential information

Responsibilities

• Maintain accurate supplier, contract and item information
• Assist with supplier contracts and purchasing activities
• Monitor outstanding purchase orders and follow up receipts
• Process invoice receipts and investigate discrepancies
• Respond to procurement, supplier, contract and PO inquiries
• Support setup and maintenance of supplier records
• Monitor procurement mailbox and direct inquiries promptly
• Maintain procurement documentation, records and reporting
• Coordinate with stakeholders to obtain approvals
• Support meetings, reporting and general administration
• Help ensure procurement policies are followed
• Identify opportunities to improve procurement administration

Skills

Procurement administration

Data entry

Stakeholder management

Microsoft Excel

Microsoft Outlook

Communication skills

Tools

Infor LN

MS365

Job description

He kōrero mō mātou | About Watercare Ki te ora te wai, ka ora te whenua, ka ora te tangata

When the water is healthy, the land and the people are healthy.

There's never been a better time to join Watercare. We're delivering a $15.2 billion, 10-year capital investment programme, the largest in our history, creating opportunities to work on transformative infrastructure, sustainability and digital projects that will shape Auckland's future.

With more than $4 million invested every day, you'll be part of work that makes a lasting difference to our communities and environment.

He whakamārama mō te tūranga mahi | About the role

We have an exciting opportunity for an organised and proactive Procurement Administrator Contractor to join our team for six months.

In this role, you'll provide day-to-day administrative support across Watercare's procurement activities, helping ensure supplier information, contracts and purchase orders are processed accurately and efficiently.

You’ll work closely with the Procurement team, suppliers and teams across the business, responding to queries and maintaining accurate procurement information in our systems (Infor LN and MS365 suite).

This is a great opportunity for someone who enjoys working with people, improving processes and keeping things running smoothly behind the scenes.

In this role, you will:

• Maintain accurate supplier, contract and item information
• Support the administration of supplier contracts and purchasing activities
• Monitor outstanding purchase orders and follow up on items that require receipting
• Process invoice receipts and investigate purchase order or invoice discrepancies
• Respond to procurement, supplier, contract and purchase order and invoice queries
• Support the setup and maintenance of supplier records
• Monitor the Procurement mailbox and ensure enquiries are directed or resolved promptly
• Maintain accurate procurement documentation, records and reportingLiaise with internal stakeholders to obtain relevant information and approvals
• Support the Procurement team with meetings, reporting and general administration
• Help ensure Watercare's procurement policies and processes are followed
• Identify opportunities to improve procurement administration

Ngā pūkenga e rapu nei mātou | About you

You’ll be a highly organised administrator with strong attention to detail and a practical, customer-focused approach.

You’ll be comfortable working with systems, managing competing priorities and building positive relationships with suppliers and stakeholders across the business.

You will bring:

• Previous administration experience, within procurement, purchasing or supply chain
• Experience raising and managing purchase orders
• Strong data-entry skills and excellent attention to detail
• Confidence working with procurement, finance or enterprise systems
• Strong Microsoft Office skills, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Strong planning, coordination and organisational skills
• The ability to investigate and resolve administrative queries
• The confidence to follow up on outstanding information and actions
• A proactive, collaborative and customer-focused approach
• The ability to manage confidential and commercially sensitive information
• Experience using Infor LN or a similar enterprise (Tier1 EPP) systems would be advantageous.

Ngā hua mōu | What's in it for you

We offer a competitive salary and staff benefits package including:

• Training and development opportunities
• Life and income protection insurance plans
• Generous parental leave
• Employee discounts at a range of large retailers