Contract Administration & Operations Support Specialist

Ministry Of Justice - New Zealand; Bay of Plenty; On-site; NZD 55,000 - 75,000; Full time

Job summary

Ministry Of Justice - New Zealand is seeking a proactive Contract Support Administrator to back the Contract Manager operational teams and Billing & Claims Manager (Water NZ). You will oversee key administrative functions, ensuring accurate processing, efficient workflows, and alignment with company standards to support operations and service levels.

The role emphasizes coordination, organisation, and administrative excellence, with responsibilities spanning records, purchasing, invoicing,

Qualifications

• Relevant Level 2/3 qualification or at least 1 year of admin/clerical experience.
• Computer/database competency; Microsoft Office and Dynamics applications preferred.
• Strong administration and organisational skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Strong time management with competing priorities.
• Proactive approach and ability to work with managers, supervisors, suppliers and operations teams.
• Commitment to health, safety compliance.

Responsibilities

• Maintain accurate documentation and records.
• Support contract and project coordination.
• Process purchase orders, invoices and timesheets.
• Monitor work orders and variations.
• Assist with reporting and cost tracking.
• Coordinate suppliers and office logistics.
• Support health, safety, environmental and compliance requirements.
• Help ensure projects and operational activities are delivered efficiently and on time.

Skills

Administrative skills

Attention to detail

Time management

Written and verbal communication

Proactive approach

Education

Level 2/3 qualification

Tools

Microsoft Office

Dynamics applications

Job description

Ministry Of Justice - New Zealand is seeking a proactive Contract Support Administrator to back the Contract Manager operational teams and Billing & Claims Manager (Water NZ). You will oversee key administrative functions, ensuring accurate processing, efficient workflows, and alignment with company standards to support operations and service levels.

The role emphasizes coordination, organisation, and administrative excellence, with responsibilities spanning records, purchasing, invoicing,