Contract Admin - Tauranga

JobSpace; Upper Harbour; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Health and wellness initiatives

Career development and growth

Competitive remuneration package

Safety focused culture

Ongoing training and mentoring

Job summary

Downer is seeking a Contract Administrator for the Auckland Water team, based at our Albany office, to support contract variations, invoicing, job costing, reporting and forecasting. You will ensure contract administration is performed to a high standard and in line with company policies, delivering timely data and insights for management decisions.

Strong written and verbal communication, organisation and attention to detail are essential.

Qualifications

• Experience within Contract Administration
• Exceptional written and verbal communication
• Organising and prioritising tasks to manage time
• Attention to detail is essential

Responsibilities

• Processing of Purchase Orders, Invoices and Payments
• Assisting in administrating the delivery of contract services
• Review costing information to ensure costs recognised before coding
• Code and claim work accurately and on time
• Improve data filing and data capture systems
• Assist in monthly financial/KPI reports and forecasting
• Job management and data entry
• General office administration as required

Skills

Contract Admin

Communication

Time management

Detail orientated

Job description

Downer is the leading provider of integrated services in Australia and New Zealand. Our Energy & Utilities business provides end-to-end facilities management and asset lifecycle support services for Australia's critical economic infrastructure. Operating across the future energy, power generation, oil and gas and industrial sectors, we work closely with our customers to optimise the reliability, efficiency and whole of life costs of their assets and facilities.

An opportunity has become available for a Contract Administrator for Downer's Energy & Utilities business unit reporting to the Claims and Billing Manager (Water NZ). As the Contract Administrator, you will support the Downer Auckland Water team in achieving their contractual and business objectives.

You will be based at our Albany office, and your primary responsibilities will include administering contract variations, overseeing service activity claims reconciliation, invoicing, job costing, reporting, and forecasting. Additionally, you will ensure that all contract administration functions are executed to a consistently high standard while adhering to company policies.

Day to day your duties will include:

• Processing of Purchase Orders, Invoices and Payments
• Assisting in administrating the delivery of contract services to our clients
• Review job notes and costing information to ensure all cost has been recognised before coding
• Code and claim work completed accurately, timely and effectively according to agreed rates
• Implement organisation and improvement of data filing and data capture systems
• Assisting in the production of financial /KPI/monthly reports according to end of month timetable
• Job management and data entry
• Other general office administration as required and assist contract administrators where necessary

About You

• Experience within Contract Administration
• Exceptional skills in both written and verbal communication
• Skilled in organizing and prioritizing tasks to manage time more effectively
• Attention to detail is essential

What We Offer

• Employee benefits including health and wellness initiatives
• Personalised career development and growth working with an industry leading team.
• Competitive remuneration package
• Safety focused culture working within a leading services industry
• Management support coupled with ongoing training and mentoring
• Career enhancing opportunity to work within an ASX limited company

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.