Contract Admin - Tauranga

Downer; Tauranga; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Health & wellness initiatives

Career development

Remuneration package

Safety culture

Mentoring & training

ASX-listed company

Job summary

Downer is seeking a Contract Administrator to support the Auckland Water team from our Albany office in New Zealand. You will manage contract variations, oversee service activity claims reconciliation, invoicing, job costing, reporting, and forecasting, ensuring contract admin functions are executed to a high standard in line with company policies.

You will contribute to the delivery of accurate financial processing, data management, and monthly KPI reporting, collaborating with the Claims and

Qualifications

• Experience in contract administration.
• Strong written and verbal communication skills.
• Ability to organize and prioritise tasks and manage time.
• Attention to detail.

Responsibilities

• Process Purchase Orders, Invoices and Payments.
• Assist in delivering contract services to clients.
• Review job notes and costing information to ensure costs are recognised before coding.
• Code and claim work accurately and timely according to agreed rates.
• Improve data filing and data capture systems.
• Produce financial/KPI/monthly reports according to month-end timetable.
• Manage jobs and data entry.
• Provide general office administration and support other contract administrators.

Skills

Contract administration

Written & verbal communication

Organizing & prioritizing

Attention to detail

Job description

Downer is the leading provider of integrated services in Australia and New Zealand. Our Energy & Utilities business provides end-to-end facilities management and asset lifecycle support services for Australia’s critical economic infrastructure. Operating across the future energy, power generation, oil and gas and industrial sectors, we work closely with our customers to optimise the reliability, efficiency and whole of life costs of their assets and facilities.

About the Role

An opportunity has become available for a Contract Administrator for Downer’s Energy & Utilities business unit reporting to the Claims and Billing Manager (Water NZ). As the Contract Administrator, you will support the Downer Auckland Water team in achieving their contractual and business objectives.

You will be based at our Albany office, and your primary responsibilities will include administering contract variations, overseeing service activity claims reconciliation, invoicing, job costing, reporting, and forecasting. Additionally, you will ensure that all contract administration functions are executed to a consistently high standard while adhering to company policies.

Day to day your duties will include:

• Processing of Purchase Orders, Invoices and Payments
• Assisting in administrating the delivery of contract services to our clients
• Review job notes and costing information to ensure all cost has been recognised before coding
• Code and claim work completed accurately, timely and effectively according to agreed rates
• Implement organisation and improvement of data filing and data capture systems
• Assisting in the production of financial /KPI/monthly reports according to end of month timetable
• Job management and data entry
• Other general office administration as required and assist contract administrators where necessary
  

About You

• Experience within Contract Administration
• Exceptional skills in both written and verbal communication
• Skilled in organizing and prioritizing tasks to manage time more effectively
• Attention to detail is essential
  

What We Offer

• Employee benefits including health and wellness initiatives
• Personalised career development and growth working with an industry leading team.
• Competitive remuneration package
• Safety focused culture working within a leading services industry
• Management support coupled with ongoing training and mentoring
• Career enhancing opportunity to work within an ASX limited company
  

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

We respectfully request no recruitment agency approaches.