Construction Site Administrator

Placements24; Queenstown; Hybrid; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Supportive team

Local impact

Job summary

Placements24 seeks a Construction Site Administrator in Queenstown to support project teams with filing, records, and correspondence. You will manage RFIs, submittals, and delivery notes, while coordinating site meetings and minutes.

Your role includes maintaining personnel records, timesheets, and liaising with suppliers and subcontractors to keep administrative matters running smoothly.

Qualifications

• Previous experience in an administrative role, preferably within the construction industry.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.

Responsibilities

• Manage all site-based administrative tasks, including filing, record-keeping, and correspondence.
• Process and track project documentation such as RFIs, submittals, and delivery notes.
• Coordinate site meetings, prepare agendas, and take minutes.
• Assist with the management of site personnel records and timesheets.
• Liaise with suppliers and subcontractors regarding administrative matters.

Skills

MS Office

Organizational skills

Communication

Time management

Attention to detail

Tools

Word

Excel

Outlook

Job description

About the Role

Our client is looking for a proactive and organized Construction Site Administrator to provide essential administrative support to their projects in Queenstown . This role is crucial for maintaining efficient site operations by managing documentation, coordinating communications, and supporting the site team. You will be the administrative hub of the construction site, ensuring all paperwork is accurate and up-to-date, contributing to the smooth running of projects in the Eastern Cape. This position offers a great opportunity to build your career in construction administration with a company that values efficiency and teamwork.

Key Responsibilities

• Manage all site-based administrative tasks, including filing, record-keeping, and correspondence.
• Process and track project documentation such as RFIs, submittals, and delivery notes.
• Coordinate site meetings, prepare agendas, and take minutes.
• Assist with the management of site personnel records and timesheets.
• Liaise with suppliers and subcontractors regarding administrative matters.

Requirements

• Previous experience in an administrative role , preferably within the construction industry.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.

Benefits

• Competitive salary and benefits package.
• Opportunity to gain valuable experience in the construction industry.
• Supportive and collaborative work environment.
• Potential for future career growth within the organization.
• Contribute to local infrastructure development.