Construction Project Admin - Excel & Reporting (2-Year Contract)

Savills Aust; Christchurch; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Two year contract

Job summary

Savills Aust in Christchurch is seeking a highly organised Project & Office Administrator on a two-year contract to support Project Managers across construction programmes. You will handle office and financial administration, data management and reporting with strong Excel focus.

Working with the Director and team, you will ensure accurate processes, timely reporting and efficient systems, contributing to project success and business objectives.

Qualifications

• Experience in office, project, business or finance administration.
• Strong Microsoft Excel skills and confidence working with complex spreadsheets and large datasets.
• Excellent data entry skills and a high level of attention to detail.
• Experience with accounts payable, invoicing or financial administration.
• An understanding of construction project administration and the types of documentation involved in construction projects.
• The ability to assist Project Managers to collect, collate and organise project closeout information.
• Excellent communication and organisational skills.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach and the ability to take ownership of tasks.
• Confidence learning and working with different computer systems and databases.
• The ability to work closely with the Director, understand business priorities and translate direction into practical action.

Responsibilities

• Processing accounts payable and managing team expenses through Concur.
• Completing month-end invoicing and issuing invoices to clients through our Gateway system.
• Setting up new projects and jobs and maintaining accurate project information.
• Maintaining our CRM and other internal systems.
• Managing data entry and maintaining accurate programme and project information.
• Developing, maintaining and working with complex Excel spreadsheets to support programme reporting.
• Collating and preparing information for project and management reporting.
• Taking minutes at our weekly team meetings and following up actions.
• Supporting the organisation and delivery of client and team events.
• Assisting Project Managers with construction project administration.
• Collecting and collating project documentation, data and information required for project closeout and handover.
• Working closely with the Director to support business priorities, coordinate administrative requirements and ensure key tasks and objectives are followed through.
• Taking direction from the Director and working collaboratively with the wider team to improve processes, maintain effective systems and support the successful operation of the business.

Skills

Excel proficiency

Data management

Accounts payable

Project administration

Attention to detail

Communication skills

Tools

Concur

Gateway

CRM

Job description

Savills Aust in Christchurch is seeking a highly organised Project & Office Administrator on a two-year contract to support Project Managers across construction programmes. You will handle office and financial administration, data management and reporting with strong Excel focus.

Working with the Director and team, you will ensure accurate processes, timely reporting and efficient systems, contributing to project success and business objectives.