Dynamic Office Manager & Team Leader

Anne West Kindergarten; New Zealand; On-site; NZD 30,000 - 34,000; Full time

Job summary

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions and foster a productive office environment.

You will lead office operations, manage supplies, coordinate maintenance, support senior management, and guide administrative staff while promoting a positive, inclusive culture. The role requires strong organizational skills, attention to detail and the ability to manage multiple tasks.

Qualifications

• Strong organizational skills.
• Keen eye for detail.
• Ability to manage multiple tasks effectively while fostering a positive workplace culture.

Responsibilities

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory, placing orders as necessary to maintain stock.
• Coordinate office maintenance and repairs, liaising with service providers.
• Implement office policies and procedures to enhance operational efficiency.
• Organize and oversee office events, meetings, and team-building activities.
• Provide administrative support to senior management and staff as required.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Prepare reports and presentations, ensuring accuracy and timely delivery.
• Assist in onboarding new employees, providing necessary training and resources.
• Maintain filing systems and databases, ensuring information is up-to-date.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable and receivable tasks.
• Prepare financial reports for management review, highlighting key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures within the office.
• Supervise and mentor administrative staff, fostering professional development.
• Conduct performance evaluations and provide constructive feedback.
• Encourage teamwork and collaboration among office personnel.
• Resolve conflicts and address employee concerns effectively and promptly.
• Promote a positive office culture that values diversity and inclusion.

Skills

Organizational skills

Attention to detail

Multi-tasking

People management

Job description

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions and foster a productive office environment.

You will lead office operations, manage supplies, coordinate maintenance, support senior management, and guide administrative staff while promoting a positive, inclusive culture. The role requires strong organizational skills, attention to detail and the ability to manage multiple tasks.