Business Services Coordinator

Positive People; Ōrākei; On-site; NZD 28,000 - 39,000; Part time

Job summary

Positive People in Auckland is seeking a part-time Business Services Coordinator to support a small team with admin, office management and finance tasks (~24 hours/week). You will handle executive support, diary management, contract review, and HR/admin duties.

You’ll work under the Director of Delivery and Operations, coordinating supplier relationships, assisting with accounts payable, month-end and statutory reporting, and helping maintain ISO 27001 compliance in a busy tech environment.

Qualifications

• Experience in office administration and customer service.
• Proficient with AI tools to improve work efficiency.
• Strong organisational skills with attention to detail.

Responsibilities

• EA/Management support, administration and diary coordination.
• Contract and commercial administration – manage contracts and supplier agreements.
• ISO 27001 and compliance coordination – audit schedules and liaison with auditors.
• Procurement and vendor management – coordinate supplier selection and relationships.
• Finance support – accounts payable, reconciliations, month-end, statutory reporting.
• General HR administration support as required.

Skills

Office administration

Customer service

AI tools proficiency

Diary management

Tools

Microsoft Office Suite

Contract review tools

Job description

Are you anorganised and proactive Administration Assistant looking for a varied, hands-on role supporting a small team, where you can make a practical difference?

We're looking for a ‘Business Services Coordinator’ to join our small team assisting with administrative tasks including management support admin; office management; general operations admin; finance support; document review and more... Note this is a parttime role, expected to be approx. 24 hours per week (0.6 FTE), with flexibility on how the days/hours are worked.

What You’ll be Doing

Reporting to the Director of Delivery and Operations, you will undertake a variety of tasks including executive and general administration, diary management, document and contract review, finance and HR support. Key responsibilities include:

• EA/Management support, Administration and Meeting/Diary Coordination
• Contract and Commercial Administration – manage incoming contracts and supplier agreements/register
• ISO 27001 and Compliance Coordination – maintain audit schedule, liaise with auditors, maintain audit register
• Procurement and Vendor Management – coordinate supplier selection and maintain supplier relationships
• Finance Support – accounts payable, reconciliations, month-end, statutory reporting
• General HR administration support as required

What We're Looking For

This is a high-initiative role suited to someone who thrives on breadth, operates with minimal supervision, and takes genuine ownership of the business running smoothly. You're a capable and adaptable professional with experience in office administration and customer service. Confident working with AI tools for work efficiency, you combine strong organisational skills with exceptional attention to detail and take pride in delivering accurate, high-quality work.

You thrive in a busy environment, embrace change, and enjoy learning new systems and ways of working. Naturally proactive and solutions-focused, you're always looking for opportunities to improve processes, increase efficiency, and enhance service. Your strong communication and interpersonal skills result in positive, collaborative working relationships.

Experience in the Tech sector would be an advantage but is not essential.

About Us

At Dimension Software, we're more than just a company; we're a pioneer in industrial information systems and real-time data analytics. Founded in 2008 by David Barker, a visionary operational technology engineer, we've dedicated ourselves to empowering large industrial sites with unmatched operational intelligence solutions. Our flagship products, Asset Intellect and Alarm Sentinel, have set new standards in asset management, analytics, visualisation and decision support, making us a global leader in our field.

Dimension Software offers a supportive and collaborative environment where innovation, integrity, and results matter.