Business and Office Coordinator

Redvespa Consultants Limited; Wellington; On-site; NZD 60,000 - 90,000; Full time

Job summary

Redvespa Consultants Limited in Wellington Central is seeking a highly conscientious Business Systems & Office Administrator to keep our technology assets, data, and Wellington office running smoothly and securely.

This role balances people-first hospitality with essential operational support; you will own local office logistics, coordinate connection events, manage national IT assets, and optimise our digital workflows.

Qualifications

• Experience in technology administration or operational support.
• Working knowledge of Google Workspace administration.
• Organisational skills and event logistics experience.
• Ability to balance hospitality with operational duties.

Responsibilities

• Systems & IT Support: manage user accounts, permissions, and licensing; provide first-line troubleshooting and coordinate with external IT providers.
• Asset & IT Onboarding: deliver user training and cybersecurity onboarding; track assets from procurement to decommissioning.
• Information Governance: keep systems and documentation structured and accessible; maintain the Information Management Guide.
• Workflow Optimisation: identify manual processes and deliver improvements through smart automations and workflow integrations.
• Office & Event Hosting: maintain a welcoming Wellington workspace and plan local/national connection events.

Skills

Host persona

Customer service

Attention to detail

Communication

Tools

Google Workspace

Microsoft 365

HubSpot

WorkflowMax

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Redvespa Consultants Limited – Wellington Central, North Island

At Redvespa, we unleash potential in people, businesses, and communities. For over two decades, our consultants have tackled complex challenges and delivered leadership across diverse sectors through business analysis excellence.

Our mission is to change consulting, for good, with people at our core. We know our strengths and use them to help businesses navigate complexity, make better decisions, and deliver meaningful change. Built on a culture of care, we believe looking after people is the first step in looking after business.

About the Role

Are you a tech savvy systems optimiser? Do you love hosting and take pride in making people feel welcome? We are seeking a highly conscientious Business Systems & Office Administrator to keep our technology assets, data, and Wellington office running smoothly and securely.

This multi-faceted role balances people -first hospitality with essential operational support. You will own local office logistics, coordinate signature connection events, manage national IT assets, and optimise our digital workflows.

Key Responsibilities

Systems & IT Support

• Manage user accounts, permissions, and licensing across core platforms (Google Workspace, Microsoft 365, HubSpot, WorkflowMax). Provide first-line troubleshooting and coordinate with external IT providers.

Asset & IT Onboarding

• Deliver practical user training and cybersecurity onboarding.
• Track national tech assets from procurement through to decommissioning.

Information Governance

• Keep systems, documentation, and digital shared spaces structured and accessible.
• Maintain our Information Management Guide.

Workflow Optimisation

• Identify manual processes and deliver improvements through smart automations and workflow integrations.

Office & Event Hosting

• Maintain a well-stocked, welcoming Wellington workspace as the local health, safety, and facilities contact.
• Plan and execute local and national connection events (quarterly gatherings, BA Leaders sessions, annual celebrations).

What You Bring

The Ultimate Host Persona: Warm, confident, and service-focused with a genuine flair for creating thoughtful office and event experiences.

Systems Savvy: Experience in technology administration or operational support. Working knowledge of Google Workspace administration is highly valued.

Organisational Excellence: Sharp attention to detail with the ability to manage varied day-to-day administration, expenses, and fast-moving event logistics.

Pragmatic Problem Solving: A curious, proactive communicator who acts with absolute integrity regarding data quality and commercial privacy.

We are seeking a highly conscientious Business Systems & Office Administrator to keep our technology assets, data, and Wellington office running smoothly and securely.

This multi-faceted role balances people -first hospitality with essential operational support. You will own local office logistics, coordinate signature connection events, manage national IT assets, and optimise our digital workflows.

Systems & IT Support

• Manage user accounts, permissions, and licensing across core platforms (Google Workspace, Microsoft 365, HubSpot, WorkflowMax). Provide first-line troubleshooting and coordinate with external IT providers.

Asset & IT Onboarding

• Deliver practical user training and cybersecurity onboarding.
• Track national tech assets from procurement through to decommissioning.

Information Governance

• Keep systems, documentation, and digital shared spaces structured and accessible.
• Maintain our Information Management Guide.

Workflow Optimisation

• Identify manual processes and deliver improvements through smart automations and workflow integrations.

Office & Event Hosting

• Maintain a well-stocked, welcoming Wellington workspace as the local health, safety, and facilities contact.
• Plan and execute local and national connection events (quarterly gatherings, BA Leaders sessions, annual celebrations).