People-First Office & Systems Coordinator

Redvespa Consultants Limited; Wellington; On-site; NZD 60,000 - 90,000; Full time

Job summary

Redvespa Consultants Limited in Wellington Central is seeking a highly conscientious Business Systems & Office Administrator to keep our technology assets, data, and Wellington office running smoothly and securely.

This role balances people-first hospitality with essential operational support; you will own local office logistics, coordinate connection events, manage national IT assets, and optimise our digital workflows.

Qualifications

• Experience in technology administration or operational support.
• Working knowledge of Google Workspace administration.
• Organisational skills and event logistics experience.
• Ability to balance hospitality with operational duties.

Responsibilities

• Systems & IT Support: manage user accounts, permissions, and licensing; provide first-line troubleshooting and coordinate with external IT providers.
• Asset & IT Onboarding: deliver user training and cybersecurity onboarding; track assets from procurement to decommissioning.
• Information Governance: keep systems and documentation structured and accessible; maintain the Information Management Guide.
• Workflow Optimisation: identify manual processes and deliver improvements through smart automations and workflow integrations.
• Office & Event Hosting: maintain a welcoming Wellington workspace and plan local/national connection events.

Skills

Host persona

Customer service

Attention to detail

Communication

Tools

Google Workspace

Microsoft 365

HubSpot

WorkflowMax

Job description

Redvespa Consultants Limited in Wellington Central is seeking a highly conscientious Business Systems & Office Administrator to keep our technology assets, data, and Wellington office running smoothly and securely.

This role balances people-first hospitality with essential operational support; you will own local office logistics, coordinate connection events, manage national IT assets, and optimise our digital workflows.